Category Archives: TimeControl PM Links

TimeControl PM Links

What is the TimeControl Client-Side Transfer?

Mostly when we talk about linking with TimeControl, we talk about it happening in the background.  Often Project Management systems are centrally managed and the link happens between the TimeControl or TimeControl Online server and the server-based Project Management system.

There is, however, a link option between TimeControl and TimeControl Online and your own desktop application such as Microsoft Project Standard / Professional or Primavera Pro P6.

These links are made possible by a part of TimeControl called the “Client-Side Transfer” App.  This app will automatically try to activate if you have created a TimeControl Interface definition between a TimeControl Project and a Desktop-based project application.

The Client-Side Transfer App allows TimeControl to reach your desktop application through the browser.  This is typically not permitted by a web browser which we why the Client-Side Transfer App must be installed on your desktop within the Microsoft Edge Browser.  Edge (and it’s older cousin Internet Explorer) allow such apps to be installed and activated specifically for this type of requirement.

Here’s the workflow of the TimeControl Client Side Transfer App
(Click to expand)

When you initiate a Client Side Transfer, if you haven’t ever done so before or if the Client Side Transfer App has been updated, you’ll be asked to install it.  This Client Open to start the installation process.  The result will be an installed app within your Edge Browser.

You must be using the Microsoft Edge Browser (Or the older Internet Explorer if you still use that) which allows for such apps and add-ons to be added to the browser. You’ll see the app is signed by HMS Software. You may see our full legal name in English as Heuristic Management Systems Inc. or the french version as Systemes de Gestion Heuristic Inc.

The app then completes its installation.

Once installed, you won’t see the installation request again for future link requests, TimeControl will perform the link with the requested application on your desktop.
Once you’ve used the App a few times you may forget that it’s even there. The link between TimeControl and your desktop-installed project management tool will just keep updating on a regular basis.
Desktop links with TimeControl are almost never schedule-able because of the nature of the desktop project management system.

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TimeControl is your SharePoint timesheet

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Did you know that TimeControl can be deployed right inside the SharePoint interface? For organizations that have adopted the Microsoft SharePoint environment as their Intranet or Corporate Portal software,  TimeControl is the perfect fit because it allows end-users to enter their time in TimeControl without ever leaving SharePoint. 

SharePoint is a  powerful collaboration environment which is used by over 85 million people around the world.  TimeControl is one of the first timesheets anywhere to completely support the SharePoint interface (versions 2003, 2007 and 2010) and provide SharePoint end-users with an uninterrupted user experience!

The following video-presentation shows how you can integrate your TimeControl 6 environment with SharePoint in a couple of ways. First, the demonstration in this webcast shows TimeControl provisioned into a SharePoint worksite. The webcast also shows how SharePoint lists can be saved so they can be imported and implemented right into TimeControl and then shows a timesheet with those SharePoint tasks available as charges on an employee’s timesheet.

To find out more about how TimeControl can be implemented within SharePoint, consult our TimeControl and SharePoint Solution page.

If you are interested in extending your collaborative experience by adding Microsoft Project to the TimeControl / SharePoint mix, be sure to also visit the TimeControl, SharePoint, Microsoft Project Solution Portal.

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Free Solution Portal: Collaborative Project Management

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HMS Software has released a new solution area for those who wish to create a collaborative project management environment and who have already adopted SharePoint for their collaboration platform and Microsoft Project desktop as their scheduling tool. This portal contains numerous resources showing how to link TimeControl, Microsoft Project and SharePoint.

clip_image001The combination of SharePoint and Microsoft Project desktop already gives much of the functionality that a collaborative project environment requires. The combination of functionality allows for planning, scheduling, issue tracking, team communications, document management and more. There is, however, a gap when it comes to tracking tasks as they move forward:

Time

HMS Software’s TimeControl is already integrated with both Microsoft Project desktop and SharePoint. TimeControl’s integration with Project dates back to 1995 making it one of the longest standing relationships with Project in the world. TimeControl’s interface can also be provisioned directly into a SharePoint site. The product’s design has catered to this functionality since SharePoint 2002. TimeControl also integrates with Microsoft Project Server for those organizations which eventually graduate to Microsoft’s EPM solution.

This new solution area on the www.timecontrol.com website contains numerous resources that showcases TimeControl working with both SharePoint and Project.

Resources on the website include Webcasts, Factsheets, PowerPoint presentations, a White Paper, screen shots, and links to other online resources. There is even a link to the free TimeControl Hosted Trial site.

The new TimeControl Solution Portal is available for free at: www.timecontrol.com/solutions/projectsharepoint/.

Oracle Timesheets, Primavera Financial Periods, TimeControl PM Links

Linking to Primavera Financial Periods

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When linking with Primavera’s P6, TimeControl can now optionally send actuals to be posted directly to Primavera’s financial period table. This is the same destination supported by P6 when “Period to date Actuals” are activated and then posted into a particular financial period.

Using this feature will update both the Actuals which are already updated by previous versions of TimeControl and the period records so that financial and earned value reports in Primavera will report the data in the appropriate financial areas.

In order to activate this function, the Primavera Administrator must first define the financial periods and ensure that the Financial periods completely cover any period for which actuals might be sent from TimeControl. This is done in the Primavera Administration menu.

Primavera Periods

If data from TimeControl is transferred while this option is on and the appropriate financial period for the TimeControl “Date Work Performed is not located, the transferred data will be rejected and this will be reflected in the PM Links log.

In the TimeControl Project Transfer options, the “Transfer to Primavera Periods” option must be selected.
TimeControl Transfer Options
When this option is selected, the Date Transfer Options are no longer selectable as the “Date Work Performed” now becomes the relevant transfer date. This date will be used to determine which Primavera financial period in which to put the posted line data from TimeControl.