Tag Archives: Timesheet billing

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Managing what isn’t there – missing timesheets

Nerd_Lost_iStock-906654482_300x200.jpgOn a Monday morning, sometimes the tougest thing to deal with is what isn’t there at all.  Anyone who has ever been a supervisor, timesheet administrator or team leader knows that the most challenging thing on a Monday morning can be locating and managing any missing timesheets.

TimeControl has features and functions to deal with missing timesheets and we’ve just released a new White Paper to help you navigate your many options.  The white paper is organized into three sections:

1. Avoiding Missing Timesheets

That should be the first step of course.  If we didn’t have any missing timesheets we wouldn’t need to manage them!  This section looks at Reminder Emails, TimeControl Reminders, Notifications of Missing Timesheets, Validation Rules and Individual’s Dashboards among other features.

2. Locating Missing Timesheets

If timesheets still turn up missing, TimeControl has numerous methods of locating them and informing users that they’re missing.  This section covers the Missing Timesheet Notifications, Missing Timesheet Reports, Supervisor Dashboards and how to be notified once the missing timesheets are on the way.

3. Managing Missing Timesheets

Timesheets can be missing for many reasons and depending on the cause and the particular situation, TimeControl has tools for managing the timesheets and ensure they get created or completed and released to the appropriate authority.  This section covers Alternate Users and the Change Timesheet Ownership tools.

The White Paper: Managing what you can’t See.  How to manage missing timesheets with TimeControl is available now on the White Paper page of the TimeControl website.

For a complete list of TimeControl White Papers, visit: TimeControl.com/resources/whitepapers.

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FAQ: How do we manage timesheet rates when we need one value for payroll, one value for billing and yet a third value for project costing?

Calculator_300x169This is a great question and a challenge easily managed in TimeControl. TimeControl’s rate system is incredibly flexible. First of all, you can have an unlimited number of rates defined per employee, per resource and/or for the whole organization.

So, an individual might see different possible rates for overtime, billable time per client etc. Next, for each rate there are by default 9 values. This combination gives limitless possibilities. Imagine that you had a regular rate and overtime rate for a staff person but you also charge different rates when you invoice.

No problem.

You can have two rate codes per client with each rate code pair having one internal value for the code and one billable value.

There are so many possible rate options that we’ve created a special area to talk about rates on the website which includes a comprehensive white paper.

You can find more on this area of TimeControl at www.timecontrol.com/features/rates.