Category Archives: time and billing

TimeControl Rates Tutorial

Sometimes here at HMS, we work with something within the TimeControl timesheet system so often, that we forget just how remarkable a feature it is. 
TimeControl and TimeControl Industrial Rates functionality falls right into that category.  There are numerous TimeControl functions that make up the Rates capabilities and we’ve now released a tutorial on how to work with those functions to solve business problems
Some clients need to price hours for invoicing.  Others need to cost the hours for job costing. Perhaps you have different rates for different clients or different rates for different projects.  The rates architecture in the TimeControl timesheet system is the most flexible in the industry and it must be because TimeControl is used for different purposes simultaneously. 
It is a key differentiator over other timesheet options.
Did you know that TimeControl supports an unlimited number of Rate Codes per employee or rates_tutorial_cover_200x258 an unlimited number of Rate Codes in the system?  And, for each and every Rate Code, you can store multiple values. Rates in TimeControl can be defined globally, at the resource or employee level and you can configure TimeControl to show only those rates that are appropriate to a particular situation.
TimeControl Rates can be used to track both internal costs and external invoicing values at the same time.
TimeControl Rates allows you to track an employee working at one rate on one project, and another rate on a different project in the same day.
TimeControl Rates allows the tracking of unpaid overtime and even though you have no extra actual cost today, you could still invoice the work recorded.
Rates play a key part of many timesheet scenarios and TimeControl responds to that challenge with its flexible rate structure.
Both current and prospective TimeControl architects can find out more about TimeControl Rates in our new tutorial at: and on the new section of the TimeControl website at

New white paper on Time & Billing

Time_and_billing_wp We have a brand new white paper to add to our collection entitled, Using TimeControl 6 for Time-and-Billing.  This 25-page document is just loaded with useful information whether you have purchased TimeControl or are still in the evaluation process. 

This white paper describes how to configure TimeControl for Time and Billing. While there may be many possible configurations for Time and Billing that TimeControl would support, this simple design covers all the basics including project-based per-employee rates, projects grouped by client, summary and detailed reporting and exports for Finance and Billing.

For more information on using TimeControl for time and billing, visit the Time & Billing Solution Page on the website or click here to go directly to the white paper.

TimeControl for Time and Billing – Solutions Portal

TimeControl is a remarkably flexible timesheet system that can be used to fulfill multiple requirements simultaneously.  It can serve as a time and attendance timesheet, a project timesheet and as a time and billing system. 

Some of TimeControl’s features that are ideally suited to a time and billing configuration including:

Easy to use interface
TimeControl’s easy to use interface can be updated from anywhere and supports a wide range of web-browsers including Internet Explorer, Firefox, Chrome, Safari and Mozilla.

Mobile interface
Every TimeControl also includes a mobile interface designed for use from your Smartphone.  Enter or approve your timesheets on your iPhone, Blackberry, Android or Windows Mobile 7 device from wherever you are.

Expense entry
When billing must include more than just the time, TimeControl’s expense entry allows you to capture non-labor costs within the timesheet.

Remarkable table flexibility
It is TimeControl’s flexibility of its background tables which makes it capable of fulfilling many requirements at the same time.  This allows us to group data by client, by project, by task and more.

Unlimited multi-value rates
TimeControl’s power rates system is highlighted in a time and billing scenario.  Create an unlimited number of project-based rates by person and have each rate code manage multiple values.

Powerful reporting and dashboarding
TimeControl’s reporting and dashboarding options lets us show summary and detailed billing reports by client, by project or by any combination of data.  We can even show detailed reports with both the internal cost and external billing price for any hour entered.

Links to external systems
TimeControl has been designed from scratch to link to many different external systems so you can integrate your timesheet data to your finance, hr, payroll, invoicing, costing and project systems simultaneously.Time&billing sol pg

We have created a brand new solution portal dedicated to using TimeControl for time and billing.  The portal includes some great new material including a webcast, a whitepaper , slides and more.

Access to the TimeControl time and billing solution portal is free at: