In some organizations, some employees don’t need to do timesheets every week.  Their work is not project-based, they are not paid hourly.  The work they do is typically the same week after week.  For Human Resources purposes, they might do a timesheet only when they won’t be at work.  In the absence of any timesheet with time off for sick leave or vacation, this person is presumed to have been at work for whatever their normal work week is.

Yet if other employees must fill in timesheets for both payroll and project tracking or for research and development tax credits or for job costing, we can end up with a system that has filled in timesheets for the full week of some employees and not for those who only fill in a timesheet by exception.

TimeControl handles this business challenge with a function called Autofill. Autofill allows a default schedule to be applied to any employees who might not fill in a timesheet except by exception.  Then, if an exception is found, Autofill enters only enough hours to cover the missing entry.

The result is a timesheet for every employee that is completely filled out with the default number of hours accounted for.  Just as in all of TimeControl, the source of the automatic entries is recorded for auditing purposes.

Autofill can be run automatically on a schedule or on demand as needed.  It’s a great way to streamline the management of differences between a positive entry timesheet and an exception-only timesheet system.

For more information on elements of TimeControl that are favorites of the HR department, go to www.timecontrol.com/use-cases/human-resources.