Category Archives: Billing

best practices, Billing, Financial timesheet, time and billing, TimeControl 6

New white paper on Time & Billing

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Time_and_billing_wp We have a brand new white paper to add to our collection entitled, Using TimeControl 6 for Time-and-Billing.  This 25-page document is just loaded with useful information whether you have purchased TimeControl or are still in the evaluation process. 

This white paper describes how to configure TimeControl for Time and Billing. While there may be many possible configurations for Time and Billing that TimeControl would support, this simple design covers all the basics including project-based per-employee rates, projects grouped by client, summary and detailed reporting and exports for Finance and Billing.

For more information on using TimeControl for time and billing, visit the Time & Billing Solution Page on the timecontrol.com website or click here to go directly to the white paper.

Billing, rate codes, time and billing

TimeControl for Time and Billing – Solutions Portal

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TimeControl is a remarkably flexible timesheet system that can be used to fulfill multiple requirements simultaneously.  It can serve as a time and attendance timesheet, a project timesheet and as a time and billing system. 

Some of TimeControl’s features that are ideally suited to a time and billing configuration including:

Easy to use interface
TimeControl’s easy to use interface can be updated from anywhere and supports a wide range of web-browsers including Internet Explorer, Firefox, Chrome, Safari and Mozilla.

Mobile interface
Every TimeControl also includes a mobile interface designed for use from your Smartphone.  Enter or approve your timesheets on your iPhone, Blackberry, Android or Windows Mobile 7 device from wherever you are.

Expense entry
When billing must include more than just the time, TimeControl’s expense entry allows you to capture non-labor costs within the timesheet.

Remarkable table flexibility
It is TimeControl’s flexibility of its background tables which makes it capable of fulfilling many requirements at the same time.  This allows us to group data by client, by project, by task and more.

Unlimited multi-value rates
TimeControl’s power rates system is highlighted in a time and billing scenario.  Create an unlimited number of project-based rates by person and have each rate code manage multiple values.

Powerful reporting and dashboarding
TimeControl’s reporting and dashboarding options lets us show summary and detailed billing reports by client, by project or by any combination of data.  We can even show detailed reports with both the internal cost and external billing price for any hour entered.

Links to external systems
TimeControl has been designed from scratch to link to many different external systems so you can integrate your timesheet data to your finance, hr, payroll, invoicing, costing and project systems simultaneously.Time&billing sol pg

We have created a brand new solution portal dedicated to using TimeControl for time and billing.  The portal includes some great new material including a webcast, a whitepaper , slides and more.

Access to the TimeControl time and billing solution portal is free at: www.timecontrol.com/solutions/timebilling.

Billing, Payroll, timecontrol, timesheets

What’s a Batch Transfer?

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Did you know about Batch Transfers in TimeControl?

Think about this challenge:

You’ve got all kinds of timesheet data for the month and you are sending it out to your payroll service in an export file. The timesheet system happily creates the file for you and sends it to the pay people.

A week later it turns out you need to make a number of adjustments to the timesheet. You add hours to one thing, remove them from another and now you have a bunch of timesheet data from a previous period that you need to export. How are you going to do that? Do you re-export the whole month? Do you keep track of what changes happened manually? Do you try to find the internal update date and number to see when things were updated?

TimeControl’s Batch Transfers were designed for exactly this challenge. Each time an export is defined that includes timesheet hours, there is an option to declare the transfer a “Batch Transfer”. When this is done, each time the export is executed, all the timesheet lines that were a part of that transfer are given a number. Then when the export is run again, the user is given the option to export new records or to re-export a previous batch. This is a very important element of functionality. It means that you can request a transfer of all data from the beginning of the fiscal year and only the records which have never been exported before will be put into the transfer transaction file.

This is a function which is critical for transfers to payroll or billing. It prevents double-payments, double paycheques and makes finding and exporting on previous timesheet adjustments much more efficient and much more reliable.

Check out Batch Transfers in the Export Tables function of TimeControl