It’s summertime and for many organizations, that means employees are taking advantage of the warm weather to take vacations.  For some, those vacations have been planned earlier in the year, for others, they are just making their plans.

TimeControl provides tools to track not just when employees took vacation but how much vacation time an employee has earned and how much they’ve taken throughout the year.

The Employee Bank is one of multiple banks of time within TimeControl that can be activated and monitored.  Time can be earned automatically within TimeControl using the Accruals module.  Alternately, if this is managed elsewhere, the banked time can be imported from outside sources such as the HR system.  Once earned, the banked time is visible to the employees in a report or a dashboard view.

When it’s time to take vacation, the employee selects a charge code for that in their timesheet either in advance or after their time off.  TimeControl then automatically deducts that time from the appropriate bank.

One of the most time-consuming parts of vacation banks for management are discussions with employees about how much time they’ve earned or taken but this too can be managed in TimeControl with the Detailed Employee Bank report.  For day-to-day operations, the report has a dynamic view which can be viewed and filtered instantly no matter how many employees there are.

Vacations are the most common but only one aspect of banked time off and scheduled time off.  TimeControl can also impose validation rules on TimeRequests for time off to ensure the rules are followed of time off requests vs. time in the bank.  Other banked time can also be tracked such as sick leave or personal time off.

You can find out more about how TimeControl manages time off requests and vacations at: www.timecontrol.com/features/vacation-approvals and more about accruals at: www.timecontrol.com/features/accruals.