An enterprise timesheet system is so much more than just collecting timesheets at the end of the week.  There are countless features, functions and processes that lie beneath the surface from most users that allow the system to thrive.  Let’s take a look at just one timesheet situation that timesheet administrators all over must deal with and how TimeControl helps.

Let’s imagine that at the end of the week, not all the timesheets have been approved, posted and accounted for.  We have some missing timesheets!

With TimeControl we know this because of the Missing Timesheet report.  Supervisors and Administrators can quickly account for what timesheets might be missing and determine where they are.  There are a couple of options.

First, the timesheet might have never been created.  This might just need a gentle reminder to the employee to get their timesheet created.  But, perhaps this employee is away on sick leave.  In this case, someone in the Approval Release Path of the employee such as their supervisor might have to create it and post it.  Remember, even when someone other than the employee does the timesheet, TimeControl keep auditing control to know that the timesheet was created on behalf of the employee by the supervisor.

Let’s take a more complex problem.  The timesheet is missing but it was, in fact created and half-filled out.  But, the employee left the company in mid-week.  Now a supervisor can’t create the timesheet.  It’s already there.  But, they don’t have the ability to change the timesheet because it is ‘owned’ by the departed employee.  TimeControl handles this with the Change Ownership feature.  This allows an Administrator to move the timesheet’s ownership from one user to another within the Approval Path.  Once the timesheet ownership has changed, the person with the control over the timesheet can now complete it in an auditable fashion.

Perhaps the problem is that there is no one in the Approval Path available who can take care of that timesheet.  No worries.  TimeControl allows the Administrator to create an Alternate User to log into TimeControl as though they were the departed employee.  As the Alternate User, the timesheet can be completed and released for approval just as though that employee is still there and, in the background, TimeControl keeps track of who is really making those changes.

TimeControl Administrators have to handle cases like this every week to ensure that 100% of the timesheets are accounted for and that the data has been validated and sent off to the appropriate systems that are waiting for it.  Administrator features like those dealing with missing and orphaned timesheets is just part of what makes TimeControl so popular with timesheet administrators.