FAQ: Dealing with approvals when supervisors are absent?

Question: How do you deal with approvals when supervisors are absent due to vacation or if a person changes departments? Answer: It is a common occurrence for a person to be absent and this is just as true for managers and supervisors as it is for any other employee.  TimeControl includes an “Alternate User” function … Continue reading FAQ: Dealing with approvals when supervisors are absent?

FAQ: How do I make corrections in a closed timesheet?

Question: If I need to make a correction in an already closed timesheet, can I do so? And, if so, can I see what was changed? Answer: Yes. This has been a part of TimeControl since version 1.0 and it is something that HMS has spent a lot of time on. The function allows you … Continue reading FAQ: How do I make corrections in a closed timesheet?

FAQ: What PM Systems does TimeControl link with?

We talk often about how TimeControl can link with many different systems but it’s worth taking a moment to talk about the pre-established links that all versions of TimeControl ship with. Links to and from project management tools must each be designed from two perspectives: What is the connection mechanism for this project link? What business … Continue reading FAQ: What PM Systems does TimeControl link with?

FAQ: Can you import historical timesheets into TimeControl?

Of course. Aside from importing all the supporting tables, there is a timesheet import function in TimeControl links that does specifically this. You’ll need to make sure all the employee information, charge code information and project information already exists but then the import is quite easy. There is a blog post on this here in … Continue reading FAQ: Can you import historical timesheets into TimeControl?

FAQ: Can we start with the Online version of TimeControl but switch to our own internal TimeControl when we get bigger?

You certainly can, but you can do a lot more than that. We’ve designed TimeControl Online, our Timesheet as a Service (TaaS) to support the identical code-base as TimeControl on premises. This means that if you are using TimeControl Online as a service and you install the standard TimeControl locally (with the appropriate number of … Continue reading FAQ: Can we start with the Online version of TimeControl but switch to our own internal TimeControl when we get bigger?

FAQ: Can we get access to TimeControl’s database to use with our reporting tools?

Absolutely. If you have installed TimeControl on premises, we publish the database schema design so that if you have the appropriate rights from your IT department, you can link directly to the database. We do not encrypt most of the data with the exception of authentication information. TimeControl does, however, include its own WYSIWYG report … Continue reading FAQ: Can we get access to TimeControl’s database to use with our reporting tools?

FAQ: Do we need to standardize on a single project management system before integrating TimeControl?

No you do not and TimeControl is ideally suited for this type of challenge.  The pre-defined links to project management tools can link a TimeControl Project and associated charge codes to project information in Microsoft Project 1995 and up Microsoft Project Server 2002 and up, Oracle Primavera P3 through P6, Deltek’s Open Plan, InEight’s Hard Dollar … Continue reading FAQ: Do we need to standardize on a single project management system before integrating TimeControl?

FAQ: How much internal effort and resources will I need to make a timesheet work?

First, let’s talk about the effort to implement TimeControl when it is first deployed. This is highly dependent on several factors including the number of users on TimeControl and the number of external system to which TimeControl will be integrated. The TimeControl QuikStart program was designed for a mid-sized organization doing a basic deployment of … Continue reading FAQ: How much internal effort and resources will I need to make a timesheet work?

FAQ: Is your timesheet DCAA certified?

For those wondering, DCAA stands for the US “Defense Contract Audit Agency”. The DCAA has set a number of standards for contracts paid for by the US government which include standards for timesheets. These criteria are used not only by the US Defense Department but also by Homeland Security, NASA, the Department of Energy and … Continue reading FAQ: Is your timesheet DCAA certified?

FAQ: How do we manage timesheet rates when we need one value for payroll, one value for billing and yet a third value for project costing?

This is a great question and a challenge easily managed in TimeControl. TimeControl’s rate system is incredibly flexible. First of all, you can have an unlimited number of rates defined per employee, per resource and/or for the whole organization. So, an individual might see different possible rates for overtime, billable time per client etc. Next, … Continue reading FAQ: How do we manage timesheet rates when we need one value for payroll, one value for billing and yet a third value for project costing?