HMS and ARES PRISM announce a Strategic Alliance

ares_prism_200x90.jpgWe’re very excited to announce the formation of a strategic alliance with ARES PRISM who are the publishers of enterprise project control software.  ARES PRISM focuses on cost control, forecasting, change management and performance measurement and TimeControl focuses on project actual labor, material and equipment usage data collection.  This makes a powerful case for bringing these two suites of functionality together.

Teams from the two firms are already hard at work finalizing integration tools between the respective products.

Our President, Chris Vandersluis explains that “This is a situation where one-plus-one equals much more than two.  Our joint clients will enjoy the power of TimeControl’s multi-purpose timesheet and field data collection system matched with enterprise level forecasting and analysis.  We think our clients and prospective clients are going to be very excited about what comes of this new partnership.

Dates for the complete integration have not yet been announced but it is expected shortly.

You can read the complete press release at: TimeControl.com/resources/newsroom/press-releases/2019-05-23 and for more information on ARES PRISM, visit www.aresprism.com.

Oracle names HMS a Gold partner for 2019-2020

Oracle and HMS Software extend their technical alliance for a 22nd consecutive year
Oracle has listed HMS Software as a Gold Partner for the twenty-second straight year of their technical alliance.

We are delighted to tell you that our long standing relationship to Oracle will get a little longer as HMS and Oracle have just renewed our technical alliance for a 22nd consecutive year.

Oracle has just named HMS a Gold Partner for the 2019-2020 season making the technical partnership that started back in 1997 one of the longest in the industry.

HMS and Oracle partner together in many different ways in order to best support our mutual clients. The TimeControl timesheet system supports Oracle databases, we also integrate with numerous Oracle Applications including Oracle-Primavera, Oracle Financials, Oracle EBS, JD Edwards and PeopleSoft.The Oracle and HMS technical teams regularly work together to support their mutual clients.

TimeControl is already used by some of the largest organizations in the world, so our ability to respond to any technical challenges with a single call to HMS technical support is a hig priority for us.

The Oracle Partner program enables software publishers such as HMS to work directly with Oracle to support mutual clients. Being an Oracle Gold Partner provides HMS with early access to Oracle technology and expertise in order to support Oracle products as soon as they are released.

TimeControl includes a bi-directional integration with both Oracle-Primavera Professional and Oracle-Primavera EPPM to allow clients to create a powerful cost control solution as part of project and portfolio management. It provides a highly flexible and auditable timesheet that updates Primavera tasks with finance-quality data and simultaneously updates Finance modules such as Oracle EBS, PeopleSoft or JD Edwards with data for payroll, HR, job costing and invoicing. Using TimeControl with Primavera means that the organization can use a single timesheet entry for multiple auditable purposes.

Some of the many TimeControl’s value-added benefits when linking with Oracle-Primavera include:

  • Support for Multiple rates per employee
  • Automated business rule validations
  • Automated workflow
  • Auditable timesheet records suitable for Finance, HR, Invoicing or Payroll
  • Missing timesheet notification
  • Simultaneous support for multiple versions of Primavera
  • The free TimeControl Mobile App for smartphones and tablets supporting both iOS and Android
  • Matrix timesheet approvals with HMS’s unique Matrix Approval Process for Labor Actuals™
  • With TimeControl Industrial, the Crew Timesheet and Materials and Equipment field data collection

TimeControl’s Industrial version also includes crew timesheets and field-data-collection capabilities to update Primavera and Finance with material consumption, equipment usage and even production accomplished information. This information is also linked with Primavera to provide both labor and non-labor costs to the project management system.
clients.

TimeControl is available as an in-the-cloud subscription service or for purchase for an on-premise deployment.

We have created a portal for information on how Oracle and HMS Technologies work together. You can visit it for free at: Oracle.TimeControl.com or contact HMS at info@hms.ca.

Do more with less at CEO Today Magazine

CEO_Today_May5_2019_300x251I was delighted to be asked to pen an article for CEO Today Magazine.  The piece is called “Do more with less: 5 Steps to Capitalize on the Resources You Already Have“.  It’s a familiar topic around here as we speak to hundreds of organizations who use TimeControl to identify time that is being spent on tasks that is unproductive.  If you’re interested in reading the article, you can find it at: https://www.ceotodaymagazine.com/2019/05/do-more-with-less-5-steps-to-capitalize-on-the-resources-you-already-have/.

TimeControl case study with WHP Engineering 

We’re delighted to tell you that we have just finished collaborating with WHP Engineering on a greate case study describing how this UK-based engineering company has implemented TimeControl to improve operational efficiency in the organization.

WHP Engineering specializes in precision engineered solutions for the biotechnology, pharmaceutical and other clean process manufacturing industries.  It has grown more than 135% since 2017.

WHP has deployed TimeControl in part due to its integration with both Oracle Primavera and Sage and are delighted with the results.

“The fact that I can see what projects people are spending their hours on and what they’re delivering for those hours is crucial,” explained John Wheeler, WHP’s Engineering Manager. “If we hadn’t made the change to TimeControl, we certainly wouldn’t have the level of key business metrics that we’re getting now.”

You can read the case study in its entirety at: TimeControl.com/why-timecontrol/case-studies/whp or to see more case studies, go to: TimeControl.com/why-timecontrol/case-studies.

The TimeControl Buyer’s Guide is a treasure trove of information!

Our TimeControl.com website hosts a section that will be of interest to anyone Railway next to the coal mineconsidering a new timesheet.  The TimeControl Buyer’s Guide contains numerous resources that are the culmination of experience from our HMS timesheet deployment experts.

This area of the website provides information that both helps prospective timesheet buyers determine what kind of timesheet they might require and then shows how TimeControl can respond to those requirements. The information isn’t specific to just TimeControl so no matter what kind of timesheet you’re looking for, this section of our site may be useful.

The Timesheet Buyer’s Guide includes a number of tools that may be of interest to those considering a new timesheet system including:

  • Webcasts of how to determine what type of timesheet might be required,
  • A white paper analyzing the choice of buying a commercial off the shelf timesheet system vs. subscribing to a timesheet in the cloud vs. writing your own customized timesheet
  • A downloadable evaluation checklist spreadsheet of the most commonly requested timesheet features with options for weighting features and scoring multiple timesheet systems,
  • A Return on Investment Calculator spreadsheet which shows the financial impact of automating your timesheet system and;
  • Numerous links to other resources.

The HMS Timesheet Buyer’s Guide is available at: TimeControl.com/why-timecontrol/buyers-guide.  Access to the Buyer’s Guide is free.

Another testimonial letter, this one from JGC

We’re very proud to have received a wonderful testimonial letter from our friends at JGC in the UK.  JGC is an jgc_200x108engineering consultant contractor based in London who have been using TimeControl Online for some time now.  The letter from their Man-hours Control Administrator talks about how TimeControl has helped automate their time booking and approvals and their reporting of man-hours.

We thank Essam Albu-khaleel and the entire JGC team for their support and wish them many more years of success with TimeControl there. You can read the letter in its entirety at: TimeControl.com/why-timecontrol/testimonials/jgc.

A new but familiar face at HMS

Patrick_First_Day_CroppedWe’re delighted to announce the arrival of Patrick Grunikiewicz to the sales department at HMS.  Patrick is well known to us here.  He has worked in collaboration and project management systems in the Montreal area for much of his career.  In that capacity, Patrick and HMS have worked together on client presentations and joint ventures for over 15 years.  We are very excited that we are able to have Patrick join the team as one of our senior account executives.  If you know Patrick already, please drop him a line at his new email: patrick.grun@hms.ca to say hello.  If you haven’t met Patrick yet, we’re sure you will soon as he begins working with our existing and prospective clients.

Welcome aboard Patrick!

Compatibility testing with MS Project Desktop 2019 is now complete!

We are delighted to announce that we have completed testing the integration of msprojpro_300x188TimeControl with Microsoft Project 2019 for the Desktop.  This continues an unbroken integration of TimeControl with every version of Microsoft Project since 1995.  Yep – 1995 when the Dow was at 5117 and you could get a new car for $15,000.  Ebay got started that year and a new revolution – the DVD was announced.  It’s not a trivial thing to say that the relationship between HMS and Microsoft is one of the oldest technical alliances in the software industry.

We believe that the integration between TimeControl and Microsoft Project is essential.  Many software companies focus solely on integrating with Microsoft’s Project Server.  We have that integration also but there are millions of licenses of Project Desktop in the market and delivering an integrated centralized timesheet that can link to them is how TimeControl is best known.

We’re proud that TimeControl has had the longest standing integration with Microsoft Project of any tool in any category in the industry.”

The integration between TimeControl and Microsoft Project has evolved over the 24 years it has existed.   The link currently supports Microsoft Project, Microsoft Project Online, Microsoft Project Server and many other Microsoft products like SharePoint and Excel.

Integrating TimeControl with Microsoft Project gives a single source of timesheet entry for multiple purposes.  TimeControl’s auditable, multi-purpose design means the timesheet can be used not only for updating Microsoft Project with hours, costs, material and equipment consumption and task progress but also for updating Payroll, HR, Billing, Job costing, R&D tax audit tracking, Defense Contract Audit Agency Compliance and much more.

The TimeControl website contains numerous resources to support organizations who wish to explore how the link between TimeControl and Microsoft Project can help make them more effective.

For more information on which Microsoft technologies can be advantageous when using TimeControl, visit the Microsoft TimeControl portal.  It includes numerous free resources including white papers, webcasts, PowerPoint presentations and more.  The Portal can be found at: Microsoft.TimeControl.com.

Line Item Approvals brings you beyond Project Approvals

Imagine this scenario… You have to review timesheets before sending them back to the LineItemApproval.jpgproject management system.  No problem.  TimeControl’s Matrix Approvals lets you do approvals both at the organizational level and task-by-task for the project.

Now you find out that you also need to review any timesheet hours and costs prior to being accepted by billing.  It’s very similar to the task-by-task exercise but it’s not for the project.  It’s for the client, not the project.

Enter TimeControl’s Line Item Approvals (LIA).  Line Item Approvals lets you add an additional line-by-line approval mechanism prior to sending the data to the billing system.

“But wait,” you say.  “We also need to have each contractor review their timesheet data in the field prior to acceptance!”

Line Item Approval once again has this covered.  This is one of the most powerful and extensible elements of TimeControl.  It essentially takes the Project Manager Approval concept; something that has been in TimeControl since version 1.0 back in 1994 and extends it as many different times as you wish.  The design of this feature is very elegant.  It is associated to the Interface Definition of a Table Export.  You might be using Scheduled Links or OnDemand Links or even pulling the information via TimeControl’s API but the Line Item Approval process flows through the interface definition.  If you turn this on, the export will not send lines of data through that export that have not been approved.

It’s hard to make a graphic for this because it essentially takes the two axis Matrix Approval Process and makes it into a 3, 4, 5 or as many as you want axes.

Worried this might slow your approvals?  No need.  Each and every Line Item Approval flow is completely independent of the others.  So, the Project Manager Approval might be weekly, the Account Manager Billing Approval might be monthly and the on-site contractor approval might be every two weeks.  You get to decide.

There are many more features in this remarkable function.  You can, for example, send automated emails when timesheet lines aren’t approved for a particular LIA approval process or filter the information that results from the approval process.

Setting up Line Item Approval takes only seconds but before you rush to do it, working through the workflow of what you’re trying to accomplish is worth taking some time on.

You can find out more about Line Item Approval in the TimeControl Reference Guide or ask your Account Manager if you’d like HMS Consulting Services to assist.

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