It’s the holidays–Here’s how to deal with absences in TimeControl

With the holiday season approaching, it’s a good time to talk about how to handle timesheets for people who will be away. TimeControl has several options for dealing with absences whether they are planned in advance, or unplanned.

Unplanned absenceTimeRequest_Add If an employee is absent and the timesheet for the week in question has not been started, the employee’s supervisor can create the timesheet and enter the time data on their behalf. The supervisor uses the Add Timesheet function and selects the employee from the Employee List in the Create Timesheet dialogue box. TimeControl is designed to allow supervisors in an employee’s approval path to enter timesheets for them.
If the timesheet has already been started, we have a couple of choices, a supervisor or designated replacement can log in on behalf of the employee by using the alternate log in function. An alternate log in can be specified for any employee from the User Table / Other Information tab. This allows someone to be the delegate of someone else. When setting an alternate log in, you also must set an expiry date. When a user logs in as an alternate for an employee, the audit trail records that the alternate has made the entries, as opposed to the original employee. This function is an easy way for a supervisor to complete a timesheet for an employee who has an unplanned absence or for another supervisor to approve the timesheets of a supervisor who is absent.
There is another option to managing timesheets that are already underway. A supervisor or administrator can use the Change Ownership function to move the control of a timesheet from one user along the approval path to their supervisor to have the timesheet completed and approved.
Planned absence If the absence is planned, TimeControl’s new TimeRequest function allows users to request approval for various types of time including vacation or time off. The employee enters the type of time-off, dates and hours requested and then submits the request to the supervisor. Once the TimeRequest has been approved, it is maintained in a queue and will automatically appear in that employee’s timesheet when it is created.

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