Tag Archives: Enterprise Timesheets

TimeControl 7.3 has been released with some big new features!

We’re very excited to release this latest update to TimeControl. TimeControl 7.3 comes with some significant new features and many enhancements. This version is available in TimeControl, TimeControl Industrial and shortly in TimeControl Online.

Here’s some of what to expect:

Do your expenses in the free TimeControl Mobile App

The TimeControl Mobile App is a free App designed to work on both Android and iOS (Apple) devices. This version of the TimeControl Mobile App allows you to add expense items to any line in your timesheet. Each timesheet line item allows you to add an unlimited number of expense items and each item is associated to both the charge item and a non-labor resource type. You can also attach multiple receipts as photos or files to each expense item. The TimeControl Mobile App is available at no cost on the Apple Store for iOS devices and Google Play for Android devices.

Use your camera to add attachments to timesheets or expenses

The TimeControl Mobile App now lets you attach multiple items to your timesheet. TimeControl lets you use your device to select photos, videos, to take a picture from your camera or even access files that are available to your device on Google Docs, Dropbox, iCloud or OneDrive.

Schedule reports to be created automatically and sent via

TimeControl reports can now be delivered by email on a schedule. Choose from sending an email on a schedule of your choice with a PDF attachment or just sending a direct link to an encrypted server-stored file.

And much, much more…

There is so much more. We’ve made huge improvements in filtering, added new auditing functionality and reporting for time-off banks, added single-sign-on support to the mobile app, added new dashboards and reports, added budget controls for the Charge and Project tables, enhanced the link to Microsoft Project Online and enhanced performance.

If you are a TimeControl Online subscriber, your systems will be updated over the next couple of weeks.  If you are using TimeControl on-premise and have a current support contract, you can access this latest update at: TimeControl.com/support/updates.

For more information on TimeControl 7.3, go to TimeControl.com/features/latest.

Evaluating Timesheet Software

If you are here on the TimeControl blog, there is a possibility that you are evaluating timesheet software and have found TimeControl among your possible solutions.  We have resources that will make your evaluation of TimeControl and any other timesheet systems a little easier.  HMS has been in the business of providing timesheet systems since 1984 and we have an appreciation for how challenging it is to select a timesheet that will meet your needs. We have created a number of tools that are available to anyone seeking to select a timesheet for their own needs regardless of whether that timesheet is our own TimeControl or not.

“Why?” you ask?  It’s pretty simple really.  There’s nothing less productive for us than to sell TimeControl to someone who really needed something else.  It is far preferable to not make a sale if the product isn’t the right fit.

So, on the TimeControl website, you will find all kinds of resources that you may find of interest if you are evaluating timesheets.  Some of those tools are specific to evaluating TimeControl but many are generic in nature and are designed to help researchers evaluate any timesheet.

Here are just a few:

Timesheet Buyer’s Guide

HMS maintains a portal of resources and information on how to evaluate timesheets. It includes white papers, calculators, factsheets and more. There is no cost or obligation to access the Timesheet Buyer’s Guide which can be found at: TimeControl.com/why-timecontrol/buyers-guide

Free TimeControl Evaluation

For those who wish to evaluate TimeControl further, HMS provides free access to TimeControl for a renewable 2 week period. Prospective users can get access to a system complete with pre-poulated data so they can try any of the functionality they wish.  The evaluation system can be accessed at: freetrial.timecontrol.com.

TimeControl Evaluation Guide

When users log into the free TimeControl trial, they are given a link to a simple-to-follow evaluation guide that takes the user through some of the basic functionality of the system. That guide has recently been upgraded and can be accessed directly at: TimeControl.com/pdf/whitepapers/tc_evalguide.pdf

Timesheet Evaluation Grid

When creating a list of requirements for a new timesheet system, it is best to start off with the business challenges that are generating the interest in the new system. However, many organizations prefer to look at a list of key functionality. We’ve created such a list to ask as a starting point for your own requirements. We’ve already checked off what TimeControl can do so and there are additional columns to use for evaluating other systems under consideration. The spreadsheet can be downloaded from:  TimeControl.com/docs/timesheet_eval_checklist.xlsx

TimeControl Benefits Calculator

One of the biggest challenges often faced by evaluators is trying to justify the benefits that could be realized by implementing a timesheet system. We’ve put together a calculator you can use for your own evaluation that shows how quickly you could realize a return on investment from deploying a timesheet like TimeControl. The calculator is available from: TimeControl.com/docs/tc_roi_calculator.xlsx.

For more information, see the Timesheet Buyer’s Guide on the TimeControl website.

That was an awesome 2017… now bring on 2018!

Our TimeControl team turned in a year of remarkable accomplishments in 2017.  Here are just a few of the highlights…

In our development department, we released 2 major releases of TimeControl in versions 7.1 and 7.2. Interim versions 7.1.1 and 7.2.1 updated several features as well. The features released this year have propelled TimeControl further forward than in any period since its original release in 1994!

Among other spectacular features, were the free TimeControl Mobile App and the TimeControl API as well as:

  • Line Item Approval
  • No more ActiveX’s in TCi
  • Primavera Web Services link
  • BrightWork link
  • Link to Project Online
  • SharePoint bidirectional link
  • Grouped timesheets
  • Scheduled Autofill
  • Language support for TC Mobile

For more information on what’s new with TimeControl, visit TimeControl.com/features/latest.

TC Mobile App

The release of the free TimeControl Mobile App on the Apple App store for iOS devices and Google Play for Android devices marked a milestone for TimeControl. TimeControl introduced one of the first mobile interfaces many years ago but the TimeControl Mobile App has to support the incredible flexibility of TimeControl along with its powerful centralized auditability. We’re very proud of the App we released. It is on an independent yet coordinated development stream so new updates of the App are released separately and are designed to always be backward compatible so the TimeControl Server and App are not required to be updated simultaneously.

TimeControl API

TimeControl has long been acknowledged as the most flexible and integrateable timesheet in the industry thanks to the many ways external applications such as HR, Payroll, ERP, Finance and Project Management systems can be linked to it. The release of the TimeControl API gave a quantum boost to an already robust suite of integration options. Now programmers can pull from or push data to TimeControl to create an even more intimately integrated system.

Case Studies and Testimonial letters

Happy TimeControl clients continue to be our strength in the industry.

Over the last year we’ve collaborated with our clients on 3 case studies and have received more testimonial letters.

You can read case studies published in 2017 from:

and testimonials published in 2017 from:

and next week a brand new one received late in the year from Otonabee.

We appreciate each and every one of our clients and are delighted when they share their TimeControl experience with others.

Coming in 2018… 

There is so much more from last year but let’s look into our crystal ball ahead to the year to come. Looking forward to 2018 promises to be even more exciting.

A major release of TC during the year will be 7.3 with a slew of new and improved features. We expect that to be released by mid-year and we’re already working on a major new version of TimeControl which we’ll be able to talk about more near the end of 2018.

Our development staff have also started research on something completely new for the project management community that we think will be of great interest to many of our TimeControl users. That we will be talking about by summer time.

We are working on new material and elements of the TimeControl website. Already there are new factsheets, slide shows web sections and online training. We’ve got lots more of that to come. Online training will be greatly expanded this year to include more extensive courses on things like report writing and customizing TimeControl. We’ve also got more collateral coming on using the new TimeControl API so stay tuned!

We’ll keep you up to date on developments this year in our quarterly newsletter by email and the blog at blog.timecontrol.com along with our Twitter feed @HMS_TimeControl.

 

TimeControl 7.1.1 now available

We’re not usually so excited about what we call a “point-release” but this new version of TimeControl is something to cheer about.  TimeControl version 7.1.1 builds on the recent release of TimeControl 7.1 with three new exciting features.

TimeControl integration with Project Online

TimeControl can now link with Project Online.  Project Online is Microsoft’s in-the-cloud subscription service of Project Server and integrating with it requires using a whole new toolset from Microsoft.  The TimeControl link with Project Online is now available in version 7.1.1 of TimeControl.
To find out more, visit: TimeControl.com/use-cases/ms-project-online.

TimeControl integration with BrightWork

The BrightWork collaborative project and portfolio management system has been around almost as long as TimeControl and now both HMS and BrightWork have worked together to integrate these two systems into one powerful combination of functionality.  In TimeControl 7.1.1 TimeControl includes a complete integration link with BrightWork and BrightWork Online.
To find out more, visit: TimeControl.com/use-cases/brightwork.

TimeControl integration with SharePoint

TimeControl has had a link from SharePoint for some time but in version 7.1.1 this has been rewritten entirely into a full integration.  Now, TimeControl and SharePoint can integrate bi-directionally as well as in all the ways it could in the past.  You can even present TimeControl right inside SharePiont if you wish.
To find out more, visit: TimeControl.com/use-cases/sharepoint.

If you have a current support contract, you can download TimeControl 7.1.1 right now from the TimeControl Update site at: TimeControl.com/support/updates.  TimeControl Online users will be upgraded automatically in the coming weeks.

 

Meeting your HR and Payroll requirements with TimeControl

Human ResourcesWe tend to talk so much about the project management aspects of TimeControl that we often overlook the much more common part of a business that is interested in timesheets and that’s Human Resources.

Unlike the timesheets that are included with many project management systems, TimeControl is designed to serve both Project Management and Human Resources at the same time.  Aside from project management needs, there are several aspects of the organization that will have a great interest in the timesheet data.  Some of those departments are combined and usually all of them will fall within the Finance group.

Human Resources

This department focuses on employee attendance and participation in HR related tasks such as training.  HR will usually manage statutory holidays, vacation approvals, sick leave and other benefits.  Their interest in timesheet data is usually the exceptions.  When did someone take the day off and was that associated to some bank of benefits to which the employee was entitled?  HR may also manage time employees are expected to take for training, certifications, safety briefings and other compliance time.  Data collected from the timesheet can be key for tracking this type of effort.

Payroll

Well, of course everyone wants to get paid and for some organizations this means collecting timesheets with each hour identified.  Payroll may have to collect timesheet data even if everyone is on a salary.  There are many exceptions for which Payroll must be able to identify whether someone worked overtime, was absent or worked in conditions that would affect their pay (such as while travelling).

Other Finance

There are other Finance areas outside of the interests of which may also have an interest in timesheet data for such things as including Billing, labor costs for R&D tax claims, and labor cost of assets that will appear on the balance sheet for Sarbanes-Oxley compliance and more.

What do these departments need?

One thing that is common to all the areas above is the level of data quality and control that they required.  Approvals for payroll will almost certainly be different and more stringent than the approvals for project management.  We often explain that if the budget vs. actual for project management is off by a hundred dollars, no one will get excited.  But, if someone’s paycheck is off by one single cent, they will feel compelled to complain.  The level of attention to the data is different from the HR perspective.

The TimeControl.com site has an area with numerous resources of interest to HR and Payroll departments.  These pages include webcasts, white papers slide shows and more.  Here are a few links that may be of interest:

If you need more help with determining how TimeControl can fulfill your HR and Payroll requirements, you can also contact HMS and we’ll set up a call with one of our implementation specalists.  Just go to TimeControl.com/contact and let us know you want to talk about your HR/Payroll needs.

 

Best Practices

Whether you are new to TimeControl or have used it for years, getting the fiscal year underway is a good time to review your timesheet practices to look for improvements.  bestpractices_300x168.jpgThe TimeControl website has numerous resources for this.

Organizational Best TimeControl Practices

When we think of best practices for timesheet use from the administrator or organization perspective, we think of processes, how to improve efficiency of the organization overall.  The TimeControl website includes a section in the Best Practices area called Timesheet Best Practices for Organizations. At: http://www.timecontrol.com/resources/best-practices/organizations

Personal Best TimeControl Practices

Timesheets are an application which may be used by every employee in the organization.  If we can save each person only a few minutes each week, the combined savings can be enormous.  The TimeControl website has a section called Timesheet Best Practices for Individuals at www.timecontrol.com/resources/best-practices/individuals which includes presentations and materials which show how each user can shave time off their timesheet entry effort.

Additional Use Case Scenarios

It is very common for us at HMS to receive calls asking how to use TimeControl for a particular use-case scenario.  This is often because TimeControl was originally implemented to solve a particular set of business challenges and now that it is a stable part of the organization’s culture, we don’t pause to think of what else it might be able to accomplish for us.  Take a look at the TimeControl Use Case Scenarios at www.timecontrol.com/use-cases to see the most common business challenges TimeControl solves and see if any of these can be applied in your own organizations.

Missing Features

You might not keep track of all the functionality that TimeControl offers.  Once you have deployed the functionality you originally designed into your timesheet process, it is quite common to ignore any new functionality which may have been added in the meantime.  So, take a moment and peek at the TimeControl Features overview at www.timecontrol.com/features which shows the most popular aspects of the TimeControl system.

FAQs – Frequently Asked Questions

We use the TimeControl blog itself to archive answers to the most frequently asked technical questions.  You can go to the search function of the blog and enter “FAQ” or just click on this link at:  blog.timecontrol.com/?s=FAQ.

For more about TimeControl Best Practices, go to: www.timecontrol.com/resources/best-practices.

FAQ: Timesheets by Exception

autofill.jpgCan TimeControl support timesheets entered only by exception? We have some operational staff who do the same thing all the time and are on salary so the only time we need their timesheet is when they need to book sick leave or vacation.

You can do timesheets by exception.  But, more importantly, you can do timesheets by exception for some staff while doing positive-entry timesheets for everyone else.  A positive-entry timesheet is one where an employee is expected to enter the timesheet with what they did with their time each day.  An exception timesheet is one where the employee typically does the same task each day so tracking their day-to-day activities is not important.  In their case, we’d like to default their timesheet to a standard week (for example: 40 hours of “in attendance”). Those employees would only have to make an entry for an “exception” such as vacation or sick leave or personal time off.

TimeControl includes a function called “Autofill” that automatically fills a timesheet for any employee in this category to the maximum per day required.  If there are no entries for that person, a complete week is filled in.  If there are some exception entries, only the gaps are filled in.  In this manner we can accommodate both exception timesheet employees and positive-entry timesheet employees.  More on this and other HR-related functions can be found at: http://www.timecontrol.com/use-cases/human-resources

Two new online lessons in the TimeControl Online Training center

onlinetraining_250x109Did you know there was a free video training area for TimeControl?  We’ve maintained free online lessons for TimeControl since version 5 (that’s years ago).  These lessons are short 3-6 minute videos each showing a feature or function of TimeControl.  Need to see how to approve or reject a timesheet, how to add an expense or how to display a report?  There are lessons for each of those.  We add to the TimeControl 6 list of video lessons on a regular basis and recently added two new ones.  There are now lessons for how to display your historic timesheets and how to use the timesheet list.

Anyone can access the TimeControl Online Training area at: www.timecontrol.com/resources/online-training/timecontrol-6.