Tag Archives: Enterprise Timesheets

TimeControl 7.1.1 now available

We’re not usually so excited about what we call a “point-release” but this new version of TimeControl is something to cheer about.  TimeControl version 7.1.1 builds on the recent release of TimeControl 7.1 with three new exciting features.

TimeControl integration with Project Online

TimeControl can now link with Project Online.  Project Online is Microsoft’s in-the-cloud subscription service of Project Server and integrating with it requires using a whole new toolset from Microsoft.  The TimeControl link with Project Online is now available in version 7.1.1 of TimeControl.
To find out more, visit: TimeControl.com/use-cases/ms-project-online.

TimeControl integration with BrightWork

The BrightWork collaborative project and portfolio management system has been around almost as long as TimeControl and now both HMS and BrightWork have worked together to integrate these two systems into one powerful combination of functionality.  In TimeControl 7.1.1 TimeControl includes a complete integration link with BrightWork and BrightWork Online.
To find out more, visit: TimeControl.com/use-cases/brightwork.

TimeControl integration with SharePoint

TimeControl has had a link from SharePoint for some time but in version 7.1.1 this has been rewritten entirely into a full integration.  Now, TimeControl and SharePoint can integrate bi-directionally as well as in all the ways it could in the past.  You can even present TimeControl right inside SharePiont if you wish.
To find out more, visit: TimeControl.com/use-cases/sharepoint.

If you have a current support contract, you can download TimeControl 7.1.1 right now from the TimeControl Update site at: TimeControl.com/support/updates.  TimeControl Online users will be upgraded automatically in the coming weeks.

 

Meeting your HR and Payroll requirements with TimeControl

Human ResourcesWe tend to talk so much about the project management aspects of TimeControl that we often overlook the much more common part of a business that is interested in timesheets and that’s Human Resources.

Unlike the timesheets that are included with many project management systems, TimeControl is designed to serve both Project Management and Human Resources at the same time.  Aside from project management needs, there are several aspects of the organization that will have a great interest in the timesheet data.  Some of those departments are combined and usually all of them will fall within the Finance group.

Human Resources

This department focuses on employee attendance and participation in HR related tasks such as training.  HR will usually manage statutory holidays, vacation approvals, sick leave and other benefits.  Their interest in timesheet data is usually the exceptions.  When did someone take the day off and was that associated to some bank of benefits to which the employee was entitled?  HR may also manage time employees are expected to take for training, certifications, safety briefings and other compliance time.  Data collected from the timesheet can be key for tracking this type of effort.

Payroll

Well, of course everyone wants to get paid and for some organizations this means collecting timesheets with each hour identified.  Payroll may have to collect timesheet data even if everyone is on a salary.  There are many exceptions for which Payroll must be able to identify whether someone worked overtime, was absent or worked in conditions that would affect their pay (such as while travelling).

Other Finance

There are other Finance areas outside of the interests of which may also have an interest in timesheet data for such things as including Billing, labor costs for R&D tax claims, and labor cost of assets that will appear on the balance sheet for Sarbanes-Oxley compliance and more.

What do these departments need?

One thing that is common to all the areas above is the level of data quality and control that they required.  Approvals for payroll will almost certainly be different and more stringent than the approvals for project management.  We often explain that if the budget vs. actual for project management is off by a hundred dollars, no one will get excited.  But, if someone’s paycheck is off by one single cent, they will feel compelled to complain.  The level of attention to the data is different from the HR perspective.

The TimeControl.com site has an area with numerous resources of interest to HR and Payroll departments.  These pages include webcasts, white papers slide shows and more.  Here are a few links that may be of interest:

If you need more help with determining how TimeControl can fulfill your HR and Payroll requirements, you can also contact HMS and we’ll set up a call with one of our implementation specalists.  Just go to TimeControl.com/contact and let us know you want to talk about your HR/Payroll needs.

 

Best Practices

Whether you are new to TimeControl or have used it for years, getting the fiscal year underway is a good time to review your timesheet practices to look for improvements.  bestpractices_300x168.jpgThe TimeControl website has numerous resources for this.

Organizational Best TimeControl Practices

When we think of best practices for timesheet use from the administrator or organization perspective, we think of processes, how to improve efficiency of the organization overall.  The TimeControl website includes a section in the Best Practices area called Timesheet Best Practices for Organizations. At: http://www.timecontrol.com/resources/best-practices/organizations

Personal Best TimeControl Practices

Timesheets are an application which may be used by every employee in the organization.  If we can save each person only a few minutes each week, the combined savings can be enormous.  The TimeControl website has a section called Timesheet Best Practices for Individuals at www.timecontrol.com/resources/best-practices/individuals which includes presentations and materials which show how each user can shave time off their timesheet entry effort.

Additional Use Case Scenarios

It is very common for us at HMS to receive calls asking how to use TimeControl for a particular use-case scenario.  This is often because TimeControl was originally implemented to solve a particular set of business challenges and now that it is a stable part of the organization’s culture, we don’t pause to think of what else it might be able to accomplish for us.  Take a look at the TimeControl Use Case Scenarios at www.timecontrol.com/use-cases to see the most common business challenges TimeControl solves and see if any of these can be applied in your own organizations.

Missing Features

You might not keep track of all the functionality that TimeControl offers.  Once you have deployed the functionality you originally designed into your timesheet process, it is quite common to ignore any new functionality which may have been added in the meantime.  So, take a moment and peek at the TimeControl Features overview at www.timecontrol.com/features which shows the most popular aspects of the TimeControl system.

FAQs – Frequently Asked Questions

We use the TimeControl blog itself to archive answers to the most frequently asked technical questions.  You can go to the search function of the blog and enter “FAQ” or just click on this link at:  blog.timecontrol.com/?s=FAQ.

For more about TimeControl Best Practices, go to: www.timecontrol.com/resources/best-practices.

FAQ: Timesheets by Exception

autofill.jpgCan TimeControl support timesheets entered only by exception? We have some operational staff who do the same thing all the time and are on salary so the only time we need their timesheet is when they need to book sick leave or vacation.

You can do timesheets by exception.  But, more importantly, you can do timesheets by exception for some staff while doing positive-entry timesheets for everyone else.  A positive-entry timesheet is one where an employee is expected to enter the timesheet with what they did with their time each day.  An exception timesheet is one where the employee typically does the same task each day so tracking their day-to-day activities is not important.  In their case, we’d like to default their timesheet to a standard week (for example: 40 hours of “in attendance”). Those employees would only have to make an entry for an “exception” such as vacation or sick leave or personal time off.

TimeControl includes a function called “Autofill” that automatically fills a timesheet for any employee in this category to the maximum per day required.  If there are no entries for that person, a complete week is filled in.  If there are some exception entries, only the gaps are filled in.  In this manner we can accommodate both exception timesheet employees and positive-entry timesheet employees.  More on this and other HR-related functions can be found at: http://www.timecontrol.com/use-cases/human-resources

Two new online lessons in the TimeControl Online Training center

onlinetraining_250x109Did you know there was a free video training area for TimeControl?  We’ve maintained free online lessons for TimeControl since version 5 (that’s years ago).  These lessons are short 3-6 minute videos each showing a feature or function of TimeControl.  Need to see how to approve or reject a timesheet, how to add an expense or how to display a report?  There are lessons for each of those.  We add to the TimeControl 6 list of video lessons on a regular basis and recently added two new ones.  There are now lessons for how to display your historic timesheets and how to use the timesheet list.

Anyone can access the TimeControl Online Training area at: www.timecontrol.com/resources/online-training/timecontrol-6.