Category Archives: TimeControlOnline

We’ve updated TimeControl Online!

The TimeControl Online Software as a Service subscription system delivers all that TimeControl has to offer but in a subscription model.

When each new feature is created in TimeControl, we consider how it will function in both the on-premises version and in TimeControl Online.  With the recent release of TimeControl version 7.2 for both on-premises installation and online subscription, this is quite clear.

TimeControl 7.2 includes two major new functions and a host of updated functions.  The two new areas of functionality are support for the TimeControl Mobile App and the TimeControl API.

The TimeControl Mobile App is a free downloadable App that is available on the Apple App Store for iOS devices, and on Google Play for Android devices.  It connects to the user’s TimeControl instance to allow the user to create, edit, or even approve timesheets from their mobile device.

The TimeControl API is a programmable interface that extends TimeControl’s already extensive flexibility and integrateability even further.

Both these features are active in TimeControl Online in the cloud right now.

The online TimeControl service provides all the functionality loved by the on-premise version. The code that is deployed for both situations is identical.

More and more clients are looking to services in the cloud to extend their corporate IT functionality.  When subscribing to TimeControl Online, clients avoid having to purchase or configure hardware, networking, databases or worry about security, monitoring or anything other than simply using the timesheet software. HMS Software’s technical team handles the rest.

HMS has recently updated its pricing policies for TimeControl Online.  For those who are using TimeControl on premise and are interested in switching to TimeControl Online, they can speak to their TimeControl representative at info@hms.ca and ask about transfer credits towards their first year’s subscription.

For more information on TimeControl Online, visit timecontrol.net.

Project Imports with TimeControl 6.8

With the update to TimeControl 6.8 for both on premises and on line users, the internal links to project management tools have been rewritten to be much more effective.  In particular, we’ve updated some links to use Guaranteed Unique Identifiers (GUIDs) when they are available.  This allows us to be much more precise about what task to send data back to and to do that transfer much more quickly. 
We were already using GUIDs in several links that we wrote more recently but we’ve been able to update a number of PM import and export links now to follow the same architecture.
In order to make sure this works properly for you, you should do an import of any open project prior to posting data to it immediately following the upgrade to 6.8 (this is true also for TimeControlOnline users).  This is a best practice anyway so you are likely doing this already but if you make sure you do a PM Import of any open projects that may have been using older identification methods, TimeControl will happily transfer them to GUIDs in the background without any further intervention.
Please contact TimeControl technical support at support@hms.ca if you have any questions.

HMS has released TimeControl 6.4

HMS has just released TimeControl version 6.4 for new and existing clients. This version extends on the long-standing success of the TimeControl timesheet system with another new wave of enhanced and new functionality. Since its initial release in 1994, TimeControl has been one of the most recognized timesheet systems for organizations who need a single timesheet interface to fulfill the multiple requirements of payroll, human resources, project management and finance.

Enhancements in this version include the following:

All new Project Manager Validation!
We’ve completely redesigned the way that Project Manager Validation works in TimeControl 6.4. pmvalidationThe all-new multi-browser, multi-device interface allows project managers to highly individual line items that they approve or reject and TimeControl can now be configured to only transfer to a project management the approved items. This extension of TimeControl’s remarkable Matrix Approval Process for Labor actuals will make life even easier for project managers and organizational managers alike!

Not only can this view be used for approvals but project managers can move directly from the PM Validation view to do an adjustment on any timesheet line that they have rights to adjust and do the adjustment instantly. Plus Project Managers can update the ETC (Estimate to Complete) right on the screen before sending the data over to a project management system like Microsoft Project, Project Server, Primavera or Open Plan.

Direct Link to SharePoint task items
We’ve had integration with SharePoint almost since its release to the market but now TimeControl goes even further with a new ability to automatically load charge items from SharePoint task or project task lists just like we do with project management tools like Microsoft Project and Primavera.

My Assignments view
We’ve added an all new view in the MyAccounts area that lets users see what tasks they’ve been assigned to right from their own screen. myassignmentsIt allows users to look forward in TimeControl to what’s coming their way. Not only can users see this view, they can report on it or save it as an Excel or PDF file.

Expense Dialog view
Entering expenses in your TimeControl timesheet have gotten even easier as we’ve now created a new Expense dialog view that shows expenses in a form as well as a grid.

Cross-tab reports
We’ve created some brand new report types that we think will be super popular with both the accounting and project personnel. Cross tab reports let you put financial periods (Quarters, months, Weeks) as columns at the top of the report and projects and tasks as rows. It’s just the thing to show trends in labor being spent over time in any category that interests you.

Grouping by financial period
Aside from the all new cross-tab reports, we’ve made other reporting improvements. While you’ve always been able to sort and select along a financial period, it’s been harder to do sub-totals and grouping in reports by year, quarter and month.
Not anymore
TimeControl 6.4 adds date categorization fields to every line item including all historical data to allow you to do grouping and sub-totaling of any TimeControl report by these financial periods.

Improvements in TimeControlMobile
We’ve been busy with TimeControlMobile also. The updates in TimeControlMobile 6.4 includes the ability to update your (ETC) Estimate to Complete right on your smartphone. We’ve also added support for user defined fields on the timesheet. We’ve taken the opportunity to reorganize some of the data on the mobile screens so it is easier to view and update on your iPhone, Blackberry, Android or Windows Mobile 7 devices.

And lots, lots more…
There’s so much more that just won’t fit into our announcement. We’re confident that both existing and new users will love this new version.

TimeControl 6.4 is available immediately. TimeControl customers with existing current support contracts can download the new version from the Support/Updates area of the TimeControl website at no charge. TimeControlOnline customers will be notified in advance before we update our online Timesheet as a Service environment.

For more information about TimeControl, monitor the TimeControl blog at blog.timecontrol.org, the TimeControl website at www.timecontrol.com. For information about TimeControlOnline, our hosted timesheet subscription service in the cloud, go to www.timecontrol.net.
For any other questions contact HMS Software at info@hmssoftware.ca.

TimeControl now available as a hosted service with TimeControlOnline

TimeControl is open for business in the cloud with TimeControlOnline! We are delighted to announce the availability of our Timesheet as a Service (TaaS) hosted subscription. This new service brings all the power, flexibility and ease of use of one of the world’s most popular timesheets to a hosted subscription model. TimeControl_InTheCloud

TimeControlOnline culminates a development initiative that began in 2007 and lets clients who are interested in a hosted timesheet service start with TimeControl instantly.

The new hosted service brings a remarkable set of TimeControl features and benefits to the online subscription model. TimeControl and TimeControlOnline include functionality for time and attendance, time and billing, project-tracking, linking to project management tools, vacation approvals and even a mobile interface all in the same package. And, with TimeControlOnline, there is no hardware to purchase, nothing to install, nothing to maintain and nothing else to purchase. Everything is included in one competitive subscription price.

TimeControlOnline Features include:
Multi-browser/Multi-lingual interface
TimeControlOnline’s interface is designed to be easy to use. We know that end-users will spend only a few minutes a week entering their timesheet so the interface must be both simple and intuitive. TimeControlOnline is multi-browser compatible and multi-lingual.
TimeControlMobile Smartphone interface
TimeControlOnline now includes a mobile interface designed for smartphones like the iPhone, Blackberry as well as Android and Windows 7 Mobile devices.
Vacation approvals with TimeRequest
TimeRequest is TimeControl’s vacation approval system. It is a simple easy-to-use screen to enter requests to take time off in the future and once approved, the time will automatically appear in the appropriate future timesheet.
Matrix timesheet approvals
TimeControl has an extensive approvals system including automated validation rules, multiple levels of approvals and individualized approval paths. The unique Matrix Approval Process for Labor Actuals was designed to allow both work-based approvals and organization-based approvals to occur at the same time.
Email notifications for missing timesheets
On Monday morning the hardest thing about timesheets can be finding them. TimeControlOnline makes this easy with automatic scheduled email notifications.
Links to Project Management
TimeControl supports more project management links than any other timesheet on the market. Whether you use Microsoft Project or Project Server, Oracle’s Primavera or Deltek’s Open Plan or Cobra, TimeControl can help create an integrated Enterprise Project Management environment.
Government compliance
TimeControl enables organizations to comply with many different government standards including the DCAA, R&D tax credits, the FMLA, California Wage Laws, the European Time Directives and Sarbanes Oxley.

Pricing for TimeControlOnline starts at a highly-competitive $12/month/user with a minimum of 10 users. Discounts are available for volume subscriptions. Prospective clients can request pricing for their particular configuration at www.timecontrol.net/contact/pricing.  TimeControlOnline is available immediately. Additional information and pricing can be found at www.timecontrol.net.