Category Archives: timecontrol

Irma’s impact

While Hurricane Irma has had and continues to have a terrible effect on those in the Carribean and SouthEastern United States, it has touched HMS as well.  We have personnel we work with who live in Florida who safely evacuated last Friday and are now back at their homes but this has affected some of our marketing activities.  We’re happy to say that our people were not injured or suffer any damage to their homes but the disruption of this storm has long reaching effects that are still being felt and will be felt for some time to come.

Here at HMS we’re getting back onto what we laughingly call our normal schedule and we have so much news to share.  You’ll find the HMS Newsletter out today and other announcements in the days to come that we are very excited about.

In the meantime, if you would like to contribute to IRMA relief, the Red Cross is a good place to start.

Integration with BrightWork is not just the technical link

Over the last few months we have been working closely with the team at BrightWork to present to our mutual clients a united front not only in terms of the technical link between TimeControl and BrightWork that we released early this summer but also in the marketing, sales and technical support areas.  BrightWork is a popular collaborative project management system based on SharePoint.
Driven by the CEOs of both firms, we have had numerous initiatives behind the scenes that will make using both products together even easier for prospective and existing clients.
BrightWork and TimeControl teams have extended their relationships to include training of the marketing, sales and support staffs.
You will now find information about TimeControl on the BrightWork websites and blogsites and information about BrightWork on our TimeControl websites and here on the blog.  Also we’ve worked on increasing the availability of collateral and other internal training information for both teams.
BrightWork will even be featuring one of the BrightWork/TimeControl joint clients in an upcoming webinar.

Interested in seeing how the two systems work with the bi-directional integration between them?  Take a peek at this video:

In the coming weeks there will be even more news to share about the BrightWork / TimeControl link as the TimeControl Mobile app is launched for both Apple and Android devices. BrightWork clients who are using TimeControl will now be able to see and update their BrightWork tasks right on their mobile device.

The TimeControl / BrightWork integration is included at no cost with all versions of TimeControl both on premise and in the Cloud.
If you’d like more information visit TimeControl.com/use-cases/brightwork.

Case Study: Hamon Deltak uses TimeControl Industrial to improve efficiency

We are delighted to have worked with our client Hamon Deltak on a case study highlighting how they have deployed TimeControl in their Minneapolis-based offices.

Hamon Deltak is an engineering firm that focuses on the energy industry.  They do custom design, planning and manufacturing of power plant components with projects that can run anywhere from 8,000 to 20,000 hours of work.  So making sure that those hours are properly accounted for is a key component of their business.

We collaborated with several of Hamon Deltak’s staff to get this story written and we are very excited with the results.  You can read this story in its entirety at TimeControl.com/why-timecontrol/case-studies/hamondeltak.

To see a list of other case studies, visit: TimeControl.com/why-timecontrol/case-studies and to see some of our client testimonial letters, visit: TimeControl.com/why-timecontrol/testimonials

A timesheet, is a timesheet, is a timesheet… Isn’t it?

A timesheet is just a timesheet, isn’t it?

Not so much.

What we’ve found here at HMS since 1984 is that timesheet requirements seem to be all the same until you put different departments who need them into the same room. Suddenly, the requirements seem quite different.

In 1984 when we were working on the very first mandate as HMS Software, we had to create a timesheet that would encompass the requirements of payroll and project management at the same time. The design requirements were so different, we ended up almost doubling the effort we had estimated in doing the work originally.

We needed a Time and Attendance timesheet for payroll with numerous requirements from the Finance department.

We also needed a task-based project tracking timesheet with the ability to update the project management schedule.

And, that was complex enough. The project was delivered successfully but the seeds had been planted for what would ultimately become the commercial TimeControl 10 years later.

As we did design on the out-of-the box multi-function TimeControl we realized there were more types of timesheets than just those two.

How about Time and Billing? What about Job Costing?  How about timesheets for R&D tax credit compliance and so on.

We’ve created a short white paper identifying some of the timesheet types that we are most commonly asked about but this is not a theoretical exercise. If no one intervenes in what kind of timesheet to select, the most likely result is that multiple timesheets will be implemented.  Payroll and HR will want a Time and Attendance timesheet.  Finance may require a Time and Billing timesheet or a Job Costing timesheet or both.  There may be requirements from Sales or Contracts to comply with government regulation timesheets in order to successfully comply with a new order or contract.

In some organizations we arrive to find 2, 3, 4 or even more timesheets all deployed at the same time. In a worst case scenario, employees must fill in 2 or 3 timesheets every week to accommodate all the requirements.

The best solution for this dilemma, as we discovered over 3 decades ago, is to create a multi-function timesheet that has a single interface in the front end so it is easy for end users, yet has all the controls that each of these requirements demands in the back end so Administrators can fulfill the different needs from a single source.

You can read the Timesheet Types and TimeControl white paper at: TimeControl.com/pdf/whitepapers/tc_timesheet_types.pdf.  To see our complete list of white papers, visit TimeControl.com/resources/whitepapers.

We’re so pleased to have received this letter from RN Engineering

A company is only as good as its clients and at HMS, this is no exception.  We received a letter a few weeks ago which we’re delighted to have now put on our website in the Testimonials area.

The letter is from Mark Simpson a Project Manager at RN Engineering and talks about how they have been able to blend 3 separate business processes into one much more effective process using TimeControl.  You can read the letter in its entirety at RN Engineering Letter.

To Mark and his entire team at RN Engineer, we say a big Thank you!  We appreciate our partnership with the RN Engineering team and we look forward to many more years of working together.

TimeControl now has full integration with SharePoint and SharePoint Online

We’ve been working with SharePoint from its first appearance on the market.  As specialists in Microsoft’s Project Server, we spent a lot of time on it starting in 2002 when Project Server was first released within SharePoint.

There has been a link between TimeControl and SharePoint for some time but in the recently released version 7.1.1 of TimeControl, we have rewritten that link in its entirety to include complete bi-directional data integration. The new SharePoint link allows administrators to determine how to define a project and task from SharePoint lists and what fields will be used to send back from the TimeControl timesheet actual hours, costs or even estimates-to-complete. The link works with both SharePoint on premise or SharePoint Online within Office 365. Information between the two systems can be moved from one to the other automatically in the background on a schedule or on demand as required.

Aside from this extensive and flexible data integration between the two systems TimeControl can also integrate into the collaboration environment of SharePoint in other ways:

  • The entire timesheet interface can be displayed within SharePoint itself
  • Active Directory authentication and single-sign on used by TimeControl can be the same used in SharePoint so users don’t have to sign in twice
  • The timesheet data from TimeControl can be displayed or even blended into SharePoint reports or views from within the SharePoint Business Intelligence Center.

For more information about the TimeControl/SharePoint integration, visit TimeControl.com/use-cases/sharepoint or, to talk to us about how integrating TimeControl with SharePoint can be of benefit to your organization, contact us at: TimeControl.com/contact or email at info@hms.ca.

TimeControl 7.1.1 now available

We’re not usually so excited about what we call a “point-release” but this new version of TimeControl is something to cheer about.  TimeControl version 7.1.1 builds on the recent release of TimeControl 7.1 with three new exciting features.

TimeControl integration with Project Online

TimeControl can now link with Project Online.  Project Online is Microsoft’s in-the-cloud subscription service of Project Server and integrating with it requires using a whole new toolset from Microsoft.  The TimeControl link with Project Online is now available in version 7.1.1 of TimeControl.
To find out more, visit: TimeControl.com/use-cases/ms-project-online.

TimeControl integration with BrightWork

The BrightWork collaborative project and portfolio management system has been around almost as long as TimeControl and now both HMS and BrightWork have worked together to integrate these two systems into one powerful combination of functionality.  In TimeControl 7.1.1 TimeControl includes a complete integration link with BrightWork and BrightWork Online.
To find out more, visit: TimeControl.com/use-cases/brightwork.

TimeControl integration with SharePoint

TimeControl has had a link from SharePoint for some time but in version 7.1.1 this has been rewritten entirely into a full integration.  Now, TimeControl and SharePoint can integrate bi-directionally as well as in all the ways it could in the past.  You can even present TimeControl right inside SharePiont if you wish.
To find out more, visit: TimeControl.com/use-cases/sharepoint.

If you have a current support contract, you can download TimeControl 7.1.1 right now from the TimeControl Update site at: TimeControl.com/support/updates.  TimeControl Online users will be upgraded automatically in the coming weeks.

 

TimeControl now includes automatic Link to Project Online

TimeControl now includes a link between TimeControl and Microsoft Project Online among its many included integrations. Microsoft Project Online is Microsoft’s in-the-cloud subscription service of Microsoft Project Server.

HMS and Microsoft have maintained one of the longest standing technical alliance partnership in the industry and this latest update to TimeControl shows that the relationship continues to return valuable dividends.

We have had a link between TimeControl and Microsoft Project since 1995 and when Microsoft Project Server was launched in 2002, HMS was named a “First-to-Market” partner as one of the first ten products to include a link with Project Server.  We have maintained Project and Project Server links ever since.  With this newest integration to Project Online, HMS now extends the possible integrations between the TimeControl and Microsoft Project lines even further.

All versions of TimeControl will include the integration functionality including TimeControl for on-premise installations, TimeControl Industrial and TimeControl Online, HMS Software’s in-the-cloud Timesheet as a Service.

The automated integration between the products allows tasks, resource information and assignments to move from Project Online to TimeControl and then timesheets can be pre-populated with assignment and task information. The completed and approved timesheets can be automatically sent back to Project Online with actual progress.

This new link adds to a long list of integrations already included with every version of TimeControl. Project Online now joins the links for Microsoft Project desktop, Project Server, SharePoint, BrightWork, Oracle-Primavera Professional, Primavera EPPM, Open Plan, Cobra, Hard Dollar and VersionOne. TimeControl can support integration with multiple project management tools or even multiple versions of the same project management tool simultaneously.

To find out more about the link to Project Online, visit www.timecontrol.com/use-cases/ms-project-online or contact an HMS specialist to discuss your timesheet needs at www.timecontrol.com/contact or info@hms.ca.

Microsoft and HMS extend their relationship for a 22nd straight year

silver_comp_2015Twenty-two years.  That’s how long HMS and Microsoft have had a formal technical alliance.   The recent certification by Microsoft of HMS as a Silver Certified partner in the Application Development and Project and Portfolio Management categories confirms that we’ll be pushing this into a 23rd year in 2018.

We couldn’t be happier.

HMS has been a member of a Microsoft partner program since the original Microsoft Project Solution Partner program when it started in 1995. The relationship between Microsoft and HMS is oriented around HMS Software’s TimeControl timesheet system and its ability to integrate with Microsoft Project, Microsoft Project Server and Project Online. The Microsoft Project development team and HMS have continued to work closely together all these years.

For this 2017-2018 season, HMS demonstrated to Microsoft its success integrating TimeControl with Microsoft Project and Project Server through actual client testimonials.  We have also had several HMS personnel pass Microsoft certification testing. Microsoft also ensured that TimeControl successfully passed external 3rd party testing for technology and standards compliance with Microsoft Technology.

HMS leverages a wide range of Microsoft technology to deliver both TimeControl and TimeControl Online, HMS Software’s in-the-cloud timesheet service.

To see how TimeControl and Microsoft’s technology work together, visit the TimeControl Microsoft Technology Portal where you’ll find numerous HMS resources including white papers, webcasts, PowerPoint presentations and more. The portal can be found at: www.timecontrol.com/use-cases/microsoft-portal.

TimeControl and BrightWork

TimeControl and BrightWork have announced an integration between our products.  This brings collaborative project and portfolio management together with enterprise timekeeping in an exciting blend of functionality.

Integrating TimeControl with BrightWork brings the best in breed collaborative project and portfolio management together with auditable labor actuals. Now enterprise timesheets from TimeControl can work seamlessly with the BrightWork project management system. The bidirectional link was designed collaboratively with HMS and BrightWork team members to bring BrightWork project and task information to TimeControl, present that information to end-users who can provide their end of day or end of week updates on these tasks along with any other non-project timesheet information at the same time then sends the information back to BrightWork.

Included with all versions of TimeControl the BrightWork integration means not only updating tasks in the project management system but simultaneously accommodating requirements for auditable labor and cost information for systems such as Billing, Payroll or Job Costing.

For more information visit TimeControl.com/use-cases/brightwork.