Category Archives: timecontrol

TimeControl 7.3 has been released with some big new features!

We’re very excited to release this latest update to TimeControl. TimeControl 7.3 comes with some significant new features and many enhancements. This version is available in TimeControl, TimeControl Industrial and shortly in TimeControl Online.

Here’s some of what to expect:

Do your expenses in the free TimeControl Mobile App

The TimeControl Mobile App is a free App designed to work on both Android and iOS (Apple) devices. This version of the TimeControl Mobile App allows you to add expense items to any line in your timesheet. Each timesheet line item allows you to add an unlimited number of expense items and each item is associated to both the charge item and a non-labor resource type. You can also attach multiple receipts as photos or files to each expense item. The TimeControl Mobile App is available at no cost on the Apple Store for iOS devices and Google Play for Android devices.

Use your camera to add attachments to timesheets or expenses

The TimeControl Mobile App now lets you attach multiple items to your timesheet. TimeControl lets you use your device to select photos, videos, to take a picture from your camera or even access files that are available to your device on Google Docs, Dropbox, iCloud or OneDrive.

Schedule reports to be created automatically and sent via

TimeControl reports can now be delivered by email on a schedule. Choose from sending an email on a schedule of your choice with a PDF attachment or just sending a direct link to an encrypted server-stored file.

And much, much more…

There is so much more. We’ve made huge improvements in filtering, added new auditing functionality and reporting for time-off banks, added single-sign-on support to the mobile app, added new dashboards and reports, added budget controls for the Charge and Project tables, enhanced the link to Microsoft Project Online and enhanced performance.

If you are a TimeControl Online subscriber, your systems will be updated over the next couple of weeks.  If you are using TimeControl on-premise and have a current support contract, you can access this latest update at: TimeControl.com/support/updates.

For more information on TimeControl 7.3, go to TimeControl.com/features/latest.

HMS President Chris Vandersluis featured in Canada’s National Newspaper, the Globe and Mail

Chris Vandersluis, the President of HMS has been featured recently in Canada’s Globe and Mail. The article by Mr. Vandersluis is in the Globe’s Leadership Lab section where he discusses how niche operations like HMS Software have been able to win and keep customers many times their size.  You can read his article in its entirety on the Globe and Mail website.

Evaluating Timesheet Software

If you are here on the TimeControl blog, there is a possibility that you are evaluating timesheet software and have found TimeControl among your possible solutions.  We have resources that will make your evaluation of TimeControl and any other timesheet systems a little easier.  HMS has been in the business of providing timesheet systems since 1984 and we have an appreciation for how challenging it is to select a timesheet that will meet your needs. We have created a number of tools that are available to anyone seeking to select a timesheet for their own needs regardless of whether that timesheet is our own TimeControl or not.

“Why?” you ask?  It’s pretty simple really.  There’s nothing less productive for us than to sell TimeControl to someone who really needed something else.  It is far preferable to not make a sale if the product isn’t the right fit.

So, on the TimeControl website, you will find all kinds of resources that you may find of interest if you are evaluating timesheets.  Some of those tools are specific to evaluating TimeControl but many are generic in nature and are designed to help researchers evaluate any timesheet.

Here are just a few:

Timesheet Buyer’s Guide

HMS maintains a portal of resources and information on how to evaluate timesheets. It includes white papers, calculators, factsheets and more. There is no cost or obligation to access the Timesheet Buyer’s Guide which can be found at: TimeControl.com/why-timecontrol/buyers-guide

Free TimeControl Evaluation

For those who wish to evaluate TimeControl further, HMS provides free access to TimeControl for a renewable 2 week period. Prospective users can get access to a system complete with pre-poulated data so they can try any of the functionality they wish.  The evaluation system can be accessed at: freetrial.timecontrol.com.

TimeControl Evaluation Guide

When users log into the free TimeControl trial, they are given a link to a simple-to-follow evaluation guide that takes the user through some of the basic functionality of the system. That guide has recently been upgraded and can be accessed directly at: TimeControl.com/pdf/whitepapers/tc_evalguide.pdf

Timesheet Evaluation Grid

When creating a list of requirements for a new timesheet system, it is best to start off with the business challenges that are generating the interest in the new system. However, many organizations prefer to look at a list of key functionality. We’ve created such a list to ask as a starting point for your own requirements. We’ve already checked off what TimeControl can do so and there are additional columns to use for evaluating other systems under consideration. The spreadsheet can be downloaded from:  TimeControl.com/docs/timesheet_eval_checklist.xlsx

TimeControl Benefits Calculator

One of the biggest challenges often faced by evaluators is trying to justify the benefits that could be realized by implementing a timesheet system. We’ve put together a calculator you can use for your own evaluation that shows how quickly you could realize a return on investment from deploying a timesheet like TimeControl. The calculator is available from: TimeControl.com/docs/tc_roi_calculator.xlsx.

For more information, see the Timesheet Buyer’s Guide on the TimeControl website.

Otonabee Region Conservation Authority goes TimeControl

Otonabee Region Conservation Authority is an environmental agency working in the Peterborough area of Ontario Canada. They are responsible for ensuring that the Otonabee Region watershed area is healthy and environmentally diverse.  HMS applauds them for this important work.

Otonabee have been using TimeControl since 2016 and reently their manager of corporate services, Denyse Landry sent us a letter expressing their satisfaction.

“We have been very satisfied with TimeControl and the level of support provided by HMS Software,” says Denyse. “We highly recommend it.”

We believe that every TimeControl client should be a satisfied referenceable customer and we strive for this every day.

Our thanks to the Otonabee Region Conservation Authority for their trust in TimeControl to make them more efficient. We look forward to a productive relationship for many years to come.

You can read the letter from Denyse in its entirety in the TimeControl Testimonials area.

That was an awesome 2017… now bring on 2018!

Our TimeControl team turned in a year of remarkable accomplishments in 2017.  Here are just a few of the highlights…

In our development department, we released 2 major releases of TimeControl in versions 7.1 and 7.2. Interim versions 7.1.1 and 7.2.1 updated several features as well. The features released this year have propelled TimeControl further forward than in any period since its original release in 1994!

Among other spectacular features, were the free TimeControl Mobile App and the TimeControl API as well as:

  • Line Item Approval
  • No more ActiveX’s in TCi
  • Primavera Web Services link
  • BrightWork link
  • Link to Project Online
  • SharePoint bidirectional link
  • Grouped timesheets
  • Scheduled Autofill
  • Language support for TC Mobile

For more information on what’s new with TimeControl, visit TimeControl.com/features/latest.

TC Mobile App

The release of the free TimeControl Mobile App on the Apple App store for iOS devices and Google Play for Android devices marked a milestone for TimeControl. TimeControl introduced one of the first mobile interfaces many years ago but the TimeControl Mobile App has to support the incredible flexibility of TimeControl along with its powerful centralized auditability. We’re very proud of the App we released. It is on an independent yet coordinated development stream so new updates of the App are released separately and are designed to always be backward compatible so the TimeControl Server and App are not required to be updated simultaneously.

TimeControl API

TimeControl has long been acknowledged as the most flexible and integrateable timesheet in the industry thanks to the many ways external applications such as HR, Payroll, ERP, Finance and Project Management systems can be linked to it. The release of the TimeControl API gave a quantum boost to an already robust suite of integration options. Now programmers can pull from or push data to TimeControl to create an even more intimately integrated system.

Case Studies and Testimonial letters

Happy TimeControl clients continue to be our strength in the industry.

Over the last year we’ve collaborated with our clients on 3 case studies and have received more testimonial letters.

You can read case studies published in 2017 from:

and testimonials published in 2017 from:

and next week a brand new one received late in the year from Otonabee.

We appreciate each and every one of our clients and are delighted when they share their TimeControl experience with others.

Coming in 2018… 

There is so much more from last year but let’s look into our crystal ball ahead to the year to come. Looking forward to 2018 promises to be even more exciting.

A major release of TC during the year will be 7.3 with a slew of new and improved features. We expect that to be released by mid-year and we’re already working on a major new version of TimeControl which we’ll be able to talk about more near the end of 2018.

Our development staff have also started research on something completely new for the project management community that we think will be of great interest to many of our TimeControl users. That we will be talking about by summer time.

We are working on new material and elements of the TimeControl website. Already there are new factsheets, slide shows web sections and online training. We’ve got lots more of that to come. Online training will be greatly expanded this year to include more extensive courses on things like report writing and customizing TimeControl. We’ve also got more collateral coming on using the new TimeControl API so stay tuned!

We’ll keep you up to date on developments this year in our quarterly newsletter by email and the blog at blog.timecontrol.com along with our Twitter feed @HMS_TimeControl.

 

Happy Holidays from your TimeControl team


From all of us here at HMS Software, we wish you and yours the very best of the holiday season. Thank you all for your support in 2017 and we look forward to serving you in 2018.


During the holiday season, HMS will be open during its regular hours for technical and presales support on the following schedule:

  • Friday, December 22 – open until noon (GMT-5)
  • Monday, December 25 – Closed for Christmas
  • Tuesday, December 26 – Closed for Boxing Day
  • Wednesday, December 27 – open
  • Thursday, December 28 – open
  • Friday, December 29 – open
  • Monday, January 1 – Closed for New Year’s
  • Tuesday, January 2 – Closed for all-staff annual meeting
  • Wednesday, January 3 – open and back to our regular schedule

 

 

We’ve updated TimeControl Online!

The TimeControl Online Software as a Service subscription system delivers all that TimeControl has to offer but in a subscription model.

When each new feature is created in TimeControl, we consider how it will function in both the on-premises version and in TimeControl Online.  With the recent release of TimeControl version 7.2 for both on-premises installation and online subscription, this is quite clear.

TimeControl 7.2 includes two major new functions and a host of updated functions.  The two new areas of functionality are support for the TimeControl Mobile App and the TimeControl API.

The TimeControl Mobile App is a free downloadable App that is available on the Apple App Store for iOS devices, and on Google Play for Android devices.  It connects to the user’s TimeControl instance to allow the user to create, edit, or even approve timesheets from their mobile device.

The TimeControl API is a programmable interface that extends TimeControl’s already extensive flexibility and integrateability even further.

Both these features are active in TimeControl Online in the cloud right now.

The online TimeControl service provides all the functionality loved by the on-premise version. The code that is deployed for both situations is identical.

More and more clients are looking to services in the cloud to extend their corporate IT functionality.  When subscribing to TimeControl Online, clients avoid having to purchase or configure hardware, networking, databases or worry about security, monitoring or anything other than simply using the timesheet software. HMS Software’s technical team handles the rest.

HMS has recently updated its pricing policies for TimeControl Online.  For those who are using TimeControl on premise and are interested in switching to TimeControl Online, they can speak to their TimeControl representative at info@hms.ca and ask about transfer credits towards their first year’s subscription.

For more information on TimeControl Online, visit timecontrol.net.

Free TimeControl Online Training area is only one of many resources

onlinetraining_250x109HMS maintains a large number of online resources that are absolutely free to access and use.  We’ve done recent updates to many of these areas including the Online Video Training section.  There are separate lessons for TimeControl 7, TimeControl 6 and even TimeControl 5.

These lessons are only 3-7 minutes each so you can work at your own pace.  They each show a single feature or function of TimeControl.  Some are designed for end-users, others for TimeControl Administrators.

TimeControl Online Video Training is only one of the available resource areas.  Others include:

  • Webcasts
    This area includes many video webcasts showing TimeControl being used to overcome specific use-case challenges.
  • White Papers
    This area includes numerous white papers on how TimeControl can be applied for specific circumstances such as for R&D tax credits or Time and Billing.
  • Presentations
    You’ll find numerous slide presentations here in PDF format.  We use these slides ourselves to talk about TimeControl’s use for different requirements.
  • Factsheets
    There are dozens of 2 or 4 page brochures here including the main TimeControl and TimeControl Industrial brochures.
  • Best Practices
    This area gives some timesheet best practices for both organizations and individuals to help them be as effective as possible.

See the Resources Area for of the TimeControl website for more information.

TimeControl integration extends with new API

TimeControl has long been known throughout the industry as the timesheet that is most flexible to integrate with other internal corporate systems whether they are commercial off the shelf programs or custom internal software.

Clients over the years have enjoyed the pre-defined bi-directional integrations with project management tools like Microsoft Project, and Primavera and most recently, BrightWork.  The Links section of TimeControl has allowed the creation or consumption of transaction files in native Excel, XML or plain text formats and with the scheduling option, these movements of data in and out of TimeControl could be automated to run unattended at any time.

Now the integration capabilities of TimeControl have taken a giant leap forward.  Starting with version 7.2, TimeControl has added a full API (Application Programming Interface) so programmers can consume TimeControl data or populate TimeControl with data from other systems.

The TimeControl API uses the ReST (Representational State Transfer) architecture which is well known to many programmers.  It is highly secure and TimeControl Administrators can turn the API on or off and even control access through User Profiles.

The TimeControl API is now included as a part of TimeControl version 7.2 and higher at no additional cost. Programmers can take advantage of code-examples from within TimeControl or from the TimeControl development staff.   

For more information on TimeControl 7.2, visit TimeControl.com/features/latest.

 

TimeControl 7.2 is now available and it includes the new TimeControl Mobile App!

We’re very excited to announce the release of TimeControl version 7.2. This update to TimeControl includes numerous new and enhanced features and also showcases the release of the TimeControl Mobile App!

There are some incredible new features in this version and some major enhancements too!

The TimeControl Mobile App!
It has been a while in the making but the TimeControl Mobile App is now available.  It is a free App designed to work on both Android and iOS (Apple) devices.  The App lets users log into their TimeControl account and create a timesheet, update an existing timesheet, complete and release a timesheet and, if a supervisor, approve or reject timesheets.  The App is highly intuitive with a responsive design interface.  If used on an Android device, it adopts the styles and characteristics of that device.  If on an Apple device, it appears as any other Apple-based App.  The screen adjusts to the resolution available to it.

The TimeControl Mobile App is free and available on Google Play and the Apple App Store.  The TimeControl Mobile App works with TimeControl 7.2 and higher installations.

You can find out more about the TimeControl Mobile App at mobile.timecontrol.com.

TimeControl API
TimeControl now includes a complete Application Programming Interface to the already numerous methods of integrating TimeControl with other corporate systems. With scheduled links already available, many organizations can take advantage of transferring data to and from TimeControl through transaction files. This new REST-based API goes even further, letting organizations program the movement of data into and out of TimeControl by creating programming calls to the TimeControl API. The API is optionally installed as part of TimeControl and security is controlled in both System Preferences and User Profiles.

Timesheet Grouping
TimeControl now allows you to group your timesheet or for TimeControl Industrial users, the Crew Timesheet. For users with a large number of line items, grouping them can help with data entry. There are up to five levels of grouping and you can group by any field displayed on the timesheet.
New buttons to Expand All or Collapse in the Actions Menu at the top allow you to quickly display all lines in the grouped format or go back just to the summary lines.

There is so much more!
Additional new and enhanced features include: Scheduled Timesheet Creation, Scheduled Autofilled Timesheets, email notifications in Line Item Approvals, pretest Validation Rules, SAML 2.0 authentication support, new data views in the Drill Down Analyzer and more.

For more information about TimeControl version 7.2, visit TimeControl.com/features/latest.

This new version is available now for clients with a current support and maintenance agreement at no additional charge from the TimeControl upgrades site: TimeControl.com/support/updates. TimeControl Online users will be upgraded automatically in the coming weeks.