New White paper: choosing the ideal timesheet length

ChooseTimesheetLength_150X194With the advent of TimeControl version 6.9, Administrators can now configure TimeControl to have timesheets other than a 7 day week.  Of course exports from TimeControl could already be of different intervals.  It has been common for years to have a weekly integration with the project management system but a bi-weekly link to payroll. Timesheets could now be 14 days long (bi-weekly) or bi-monthly or monthly or quarterly or custom length.  But with all that flexibility comes some decision making that has to be done.  How long should the timesheet ideally be?  We discuss the decision and give some guidance on how to select wisely for your own organization in the white paper “Choosing the Ideal Timesheet Length”.  It’s on the TimeControl website at: www.timecontrol.com/pdf/whitepapers/tc6_choosingtimesheetlength.pdf.  For a complete list of white papers in the new White Paper Resources area, go to: www.timecontrol.com/resources/whitepapers.

HMS will be at the PMI Westchester Professional Development Day

HMS will be visiting the PMI Westchester Professional Development Day in Westchester, NY on March 28th.  We’ll be showing off the latest version of TimeControl and TimeControl Industrial and speaking with existing and future clients.  If you’ll be attending the PMI Westchester PDD, we’d very much like to meet you.  Contact toronto@hms.ca to make sure we connect. For more information on the PMI Westchester PDD, go to: www.pmiwestchester.org/PDD_2015.

 

HMS Releases TimeControl version 6.9

This is a major update to TimeControl
We are very excited to announce that TimeControl and TimeControl Industrial 6.9 are now shipping.  This version is major upgrade from previous versions of our TimeControl timesheet system

Here are more details on the new and enhanced features available in this version:

Variable Length Timesheettwo-week-timesheet_250x157
This is a major evolution in how timesheets are defined in TimeControl. Now, you can select from a number of different lengths of timesheet to better accommodate the process cycle in an organization.  Timesheets can be weekly, bi-weekly, bi-monthly, monthly or custom length and just as in monthly or bi-monthly, the timesheet lengths of each timesheet are no longer required to all be the same length.  The new functionality comes with a period generator which will automatically and/or manually create the periods.  Administrators are also not stuck with a one-time decision.  They can elect to change future timesheet periods to be different lengths so if an organization has always worked with weekly timesheets but wanted to change, they could have 14 day timesheets instead going forward!  We know this will make a big difference to how some organizations will configure their TimeControl environment.

Integration with VersionOneversion-one
VersionOne is the world-recognized leader in Agile Enterprise Project Management.  HMS and VersionOne have teamed together to integrate TimeControl, TimeControlOnline and TimeControl Industrial with the VersionOne online system.  Now sprints, backlog items, defects and issues can be updated in TimeControl and the resulting effort completed and remaining work can be sent back to the VersionOne project.  Like all TimeControl links, the VersionOne integration can be activated at the same time as other integrations so if IT development projects are in VersionOne and other projects are being managed in Primavera or Microsoft Project, TimeControl can accommodate them all at once.  More information about the VersionOne link can be found at: www.timecontrol.com/use-cases/version-one.

Export Wizard for QuickBooksquickbooks_250x225
TimeControl has supported a link to QuickBooks for years but in TimeControl 6.9 we’ve made configuring that link easier and more intuitive with the QuickBooks Export Wizard.  Now administrators can select the accounts to debit and credit for timesheet data themselves in an easy to select manner.  The TimeControl export will format the export data in the exact format that Intuit defines for QuickBooks so you can import it immediately.

Many other new and enhanced features
There are many other new features in this version including: Locked columns in the timesheet, A super-user Administrator mode, Performance enhancements and improved backward compatibility with older browsers.

Plus, we’ve made performance and minor improvements in a wide range of other modules.  Find out more about TimeControl 6.9 at www.timecontrol.com/features/latest.

TimeControl version 6.9 is available immediately.  Existing users with a current support contract can access the upgrade at no charge at www.timecontrol.com/support/updates or talk to us about your timesheet needs at info@hms.ca.

 

Our websites are sporting a whole new look!

We’re excited to tell you about a major overhaul of HMS Software’s web environment.  HMS are the publishers of TimeControl, the world’s most flexible timesheet system.  This is a significant change to one of the world’s most venerable web environments.
“The HMS Software websites are among the oldest in the world,” said Chris Vandersluis, President of HMS. “HMS has been around for 31 years and the original HMS Software website was established in the mid 1990’s just aver the release of the original Netscape browser.”
Over the last 20 years, the HMS Software web site has gone through a generational change every few years.  As the publishers of TimeControl, one of the world’s most popular timesheet systems, the web environment expanded beyond a simple website to accommodate the numerous perspectives of different types of users.
The original website was more of an online brochure and was one of the first of its kind.  We were rather proud of being about the 7,000th entry in the Yahoo directory.  That might not seem like the very start but the Yahoo directory was registering over 16,000 websites a day at its peak.  With the release of TimeControl in 1994, HMS started to expand the web environment quickly.  The most current iteration of the TimeControl sites has been across 5 domains: timecontrol.com, industrial.timecontrol.com, timecontrol.net, hms.ca and the original hmssoftware.ca.
Under the completely new design, the web environment will be pared down to three domains to respond to the core elements of HMS Software’s business.
The new site structure will allow us to better serve visitors with streamlined navigation, support for multiple devices such as tablets and smartphones and easier to find material.  With so much collateral available on the three sites, it should be much easier to locate and use with the new design.

The main site for TimeControl will remain timecontrol.com where existing clients will still be able to log in and get support and update information as well as access the extensive library of webcasts, white papers, factsheets and other technical collateral.  Prospective clients will be able to try TimeControl for free on the hosted trial site which they can register for here.  Prospective clients can find out about buying TimeControl for on premise installation or subscribing to the TimeControl Online service here. 


www.hms.ca

The corporate site will now become hms.ca where information about clients, new partnerships or marketing will be managed.  Traffic from the original hmssoftware.ca will be redirected to this site.This site contains our HMS history and news about us such as press releases.

industrial.timecontrol.com

For those interested in TimeControl Industrial, HMS Software’s field data collection version, information will remain at industrial.timecontrol.com.  Here the additional features of crew timesheets and tracking material and equipment usage will be explained along with the other features of Industrial.

The new websites have been optimized for numerous browsers, devices and operating systems so those who are using a tablet or smartphone to access the sites will be able to enjoy a rich user experience.

Our web sites are about to change

HMS Software has one of the oldest web environments in the world.  We first started the site in the late 1980s when websites were just new to allowing graphics images.  Our first version had about 7 images including the logo and a half dozen menu buttons.  We were about the 7000th entry in the then-pre-eminent Yahoo index.   That may not seem like much but at one time Yahoo was adding about 16,000 business entries a day.  We talk about our web environment because it’s more than a website.  It’s a collection of websites, domains and web services including this one; our blog at blog.timecontrol.org (or blog.timecontrol.com).
In today’s modern age, an organization’s web presence is critical to its public image and HMS Software’s web environment has changed many times over the years.
It’s about to change again.  Since mid-2014, we have been working on a complete re-architecture of how our websites look and how we provide information to our HMS andtimecontrol.com-old TimeControl communities.
Changing the look and feel of a website for an organization isn’t a casual decision.  Aside from the costs and effort involved, we’re sensitive that returning visitors may find the change unsettling.  However, the design we’ve used for almost 10 years now was made in a PC-only world and we have to do a better job of accommodating many devices.  So, sometime later this quarter, our current sites at hmssoftware.ca, hms.ca, timecontrol.com, industrial.timecontrol.com and timecontrol.net are going to change their look from what you see on the right here…
timecontrol.com-newTo what you see on the right here…
We’ll be consolidating the 5 domains above into timecontrol.com for all things TimeControl, industrial.timecontrol.com for all thing TimeControl Industrial and hms.ca for anything more general about HMS Software.
We’re doing a lot of work in the marketing department to make sure we don’t lose any content during the change and we’ll be doing a large number of “re-directs” for pages that have names that have moved.
Stay tuned… We’ll be making another announcement on this shortly before the sites change.

HMS is expanding its development department

We’re looking for a Software Engineer

Does the idea of working for a rapidly growing company interest you? Are you a team player who enjoys a hands-on coding role in technical product development?

Our culture is fast paced, informal, and focused on the success of both our customers and our team.  The ideal candidate will work within a small team of developers to design and develop our commercial enterprise software and application programming interfaces with a focus on integration with enterprise applications.  As a team player, you have strong analytical and problem solving skills and the ability to build relationships and communicate effectively with others. 

Here’s more detail about why you’ll enjoy working on our team:

  • Industry leading benefits
  • Competitive compensation
  • Casual, make-it-happen work environment
  • Incredibly talented, driven, team orientated co-workers

Skills & Experience

The qualified candidate should be bilingual in English/French and have skills and experience in:

  • C# using Visual Studio
  • Web Application development
  • HTML, CSS and JavaScript
  • Proficient with database systems development using SQL
  • Web / WCF Services
  • Soap
  • XML
  • AJAX
  • ADO.NET / LINQ / Entity Framework
  • Thorough understanding of multi-threaded application architecture and development
  • WPF / ClickOnce
  • Mobile development for IOS and Android

To apply: Email your curriculum vitae to dorothy.dixon@hms.ca and specify the job posting for “Software Engineer”, or fax to 514 695-8121.

TimeControl 6.8 includes the Accruals Module

Did you know that TimeControl 6.8 includes a powerful Accruals Module to allow Human Resources and Payroll departments to automatically calculate and store time in many different categories?  Many organizations have scenarios where the timesheet is an ideal place to calculate overtime based on the total number of hours or the amount of vacation or personal time off that has been earned each period based on a person’s seniority or managing banked overtime.  TimeControl’s new Accruals Module allows all of these types of calculations and more.
This extensive functionality is included with every TimeControl or TimeControl Online and has four different accrual rule categories:
1. Calendar Accrual Based on Static Valuesaccruals_4_300x189 In some organizations, your vacation time or personal time off is earned at a standard value.  For example, let’s say you get 3 weeks of vacation and a standard week is 40 hours long.  Each month you might earn 10 hours.  The calculation is 40 hours times 3 weeks for 120 total hours per year of vacation and divide that 120 by 12 months and we get 10 hours per month.  TimeControl can automatically do the storage of those hours into each employee’s vacation bank.
2. Calendar Accrual Based on Posted Time ValuesImagine that we need to calculate a set number of hours per employee each month based on the total number of hours accumulated during this period to their personal time off bank.  The calculation might be particularly well suited to people who are on part time or hourly pay as opposed to salaried staff. 
3. Timesheet Accrual Based on Rate CodesSome organizations may configure TimeControl to accrue time into a bank based on the value found in the rate code.  For example, it is quite common in TimeControl to identify a rate as an overtime rate with specific values for internal cost vs. external billing value.  The TimeControl Accruals module can look at these lines and determine if the overtime values should be treated as time to go into a particular employee’s bank such as banked overtime over a certain value.
3. Timesheet Accrual Based on Timesheet HoursIn some organizations, there are rules for the amount of overtime that can be accumulated based on the number of hours in a timesheet.  Let’s say, for example, we want to add to the employee’s overtime bank an amount calculated at 1.5 times the hours for any time spent over 40 total hours but below 50 total hours and 2 times the hours for any hours above 50. 
A TimeControl instance may include numerous Accrual rules.   Some rules could apply to the entire staff and others might apply only to certain staff or even to certain staff under some conditions. 
Find out more about TimeControl Accruals at www.timecontrol.com/timesheet/accruals.

Wow, what a year!

Thanks to our remarkable clients 2014 was a record year of growth and productivity for us.  HMS experienced growth in every category including services, TimeControl for on-premise, our subscribed TimeControlOnline service and even support services.  So, a big thank you to both our dedicated staff and, of course, our expanding clientele.  2014 was our 30th year of operation and 20th year of operation for TimeControl but we feel like we’re just getting started.
In 2014 we released TimeControl 6.7 and 6.8 including such popular and powerful features as the TimeControl Workflow engine and the new Accruals Module.  We also finally said goodbye to the last of our old ActiveX controls.  They continue to be supported as a legacy feature but new installations of TimeControl won’t even see them by default.
2015 promises to be even more exciting!  We are already putting the final touches on TimeControl 6.9 which is scheduled for release in February and design is underway for a major new wave of TimeControl which we’ll tell you more about during the summer.  We’ll be giving you a sneak peek at the new marquis feature of TimeControl 6.9 right here in the blog in the next couple of weeks!
So, 30 years of HMS history are now behind us but the best is yet to come!

TimeControl at Steven Winter Associates

swa_building_350x233 We are delighted to get written testimonials from our TimeControl clients quite frequently here at HMS but this year one of our clients has gone a step further.  The folks at Steven Winter Associates worked with the HMS marketing staff to get a case study written of their selection and use of TimeControl.  We’re thrilled with the result which is now on the TimeControl website.
Steven Winter Associates is a leader in their field creating best practices for high-performing buildings.  It’s remarkable work.  In January 2010, Steven Winter started looking for a timesheet system that would allow them to be effective in their work of making buildings more effective.  TimeControl would become that system and it has been making a difference there ever since.
The case study is at: www.timecontrol.com/resources/casestudies/swa_casestudy.php or find out more about Steven Winter Associates at: www.swinter.com.

The official blogsite of TimeControl